Export Sales Coordinator

You will be the person who makes sure right quotes are sent to the clients and an order goes right after the client says yes: chasing our factories for production and dispatch, and looking after our overseas customers until the goods are delivered and any issue is closed.

Company

India Pack (indiapack.co.in)

Location - Chinchwad, Pune on-site

Type - Full-time, permanent

Experience - 0-7 years; freshers with strong written English are welcome

Reports to - Co-founder

Working days - MonSat (Sundays Off) (Alternate Saturdays off after probation)

About India Pack

India Pack is a Pune-based B2B packaging sourcing company, now about 10 years old. We supply FIBCs (jumbo bags), PP woven bags, BOPP bags, flexible pouches and container liners from 10+ audited Indian manufacturers to buyers in the UK, Germany, Scandinavia, the USA and the Middle East.

What you will do

After-sales support (customers)

• Be the day-to-day contact for international customers once an order is confirmed: order status, dispatch dates, shipping documents.
• Send shipment updates before the customer has to ask, and confirm delivery at their end.
• Share and file order documents: invoice, packing list, bill of lading, test reports and certificates.
• Register every complaint or quality claim the day it arrives. Collect photos, quantities, batch details and usage conditions from the customer.
• Work with the supplier and our technical team to find the cause, agree the corrective action, and keep the customer updated until the claim is closed.
• Follow up after delivery for feedback and pass repeat-order signals to the sales team.

Supplier coordination (factories)

• Follow up with our manufacturing partners by phone and email on production schedules, samples, print proofs and dispatch readiness.
• Track each order from purchase order to shipment and keep the order tracker and ERP/CRM up to date.
• Flag delays or spec deviations early, with a revised date and a proposed fix, not just the problem.
• Coordinate pre-shipment inspections and check test reports against the customer's specification.
• Collect supplier documents on time so that shipping paperwork is never the reason for a delay.

Reporting

• Maintain the open-orders and open-claims lists and present a short status every week.

Who we are looking for

Must have

• A graduate in any stream (B.Com, BBA, B.Sc, BE or a diploma are all fine).
• Clear, polite written English. Most of your day is email with overseas customers.
• Comfortable speaking Hindi on the phone with factory teams.
• Working knowledge of Excel or Google Sheets: filters, sorting, simple formulas.
• A habit of following up without being reminded, and of writing things down.
• Calm with an unhappy customer: you listen, collect the facts, and respond the same day.

Good to have

• Exposure to export documentation, Incoterms or freight forwarding.
• A background in packaging, plastics, textiles or any manufacturing environment.
• Experience with an ERP or CRM or a shared helpdesk inbox.
• Gujarati or Marathi for supplier conversations.

What you will get

• Daily, direct work with customers in Europe, the USA and the Middle East from your first month.
• Hands-on training in FIBC and woven packaging products, quality standards and the export process from order to delivery.
• A small team where you work directly with the founders and your work is visible.
• A growth path to Account Manager, owning a set of customers and suppliers end to end.

Benefits:

• Paid sick time
• Paid time off

Application Question(s):

• Are you Located In Pune, Maharashtra
• Are you comfortable with written English communication

Language:

• English (Required)
• Hindi (Required)

Work Location: In person