Export Documentation - Senior Executive

Company Overview

S.P. Yarns is a 3-star Export House based in India, specializing in the export of raw cotton, cotton waste, yarns, and fabrics for over three decades. The organization has established a strong presence in global textile trade and maintains teams across countries such as Colombia, Peru, Bangladesh, Vietnam, and Egypt. With this international footprint, S.P. Yarns is focused on expanding its global reach in the coming years. Prospective team members can expect to work in a growing, export-oriented environment with exposure to international markets and customers.

Mandatory Screening Requirements (Please Read Before Applying)

• Do not apply if you only have a background in logistics without hands-on export documentation experience.
• Do not apply if you do not have practical, sound knowledge of Letter of Credit (LC) export documentation.
• Do not apply if you lack direct experience in preparing Sea Shipment Documentation.

Role Description

The Export Documentation – Senior Executive role is a full-time, on-site position based in Kolkata. The role involves preparing, reviewing, and managing export documentation with high speed and accuracy, including invoices, packing lists, certificates of origin, shipping instructions, and compliance-related documents.

The Senior Executive will coordinate with internal departments, freight forwarders, customs agents, and international clients to ensure timely and accurate submission of documents. Responsibilities include maintaining organized document records, tracking shipments, ensuring adherence to export regulations, and resolving documentation-related queries. The role also requires monitoring documentation workflows, supporting process improvements, and providing clear communication updates to stakeholders on shipment and documentation status.

Key Responsibilities

• Prepare, review, and manage comprehensive export documentation with meticulous attention to detail.
• Handle high-volume Sea Shipment Documentation against Letter of Credit (LC) swiftly and accurately.
• Coordinate seamlessly with internal teams, freight forwarders, customs agents, and global clients.
• Ensure strict adherence to export regulations, customs laws, and Incoterms.
• Monitor workflows, track shipments, resolve documentation queries, and update stakeholders proactively.
• Maintain organized digital and physical documentation records.

Qualifications & Requirements

• Minimum Experience: At least 5 years of hands-on experience in export operations or documentation.
• Mandatory Expertise: Sound knowledge of Letter of Credit (LC) and proven experience in making Sea Shipment Documentation against LC.
• Core Skills: Strong proficiency in export documentation, export procedures, and document management.
• Pace & Accuracy: Exceptional speed in document processing to handle our high-volume export operations.
• Technical Proficiency: Ability to work with MS Office, Google Sheets, and relevant ERP or documentation software.
• Communication: Effective verbal and written communication skills for global coordination.
• Preferred Add-ons: Prior experience in manufacturing or textile sectors; knowledge of Merchant Trade / Cross-Country Documentation & Logistics; Diploma or Degree in Commerce, Business, International Trade, or a related field.