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Roles & Responsibilities:

Front Office Management

Manage all front desk operations to ensure a welcoming and professional experience for visitors.

Greet, register, and assist visitors courteously.

Handle and route incoming calls efficiently.

Maintain a professional, organized, and presentable front office area.

Conference Room Coordination

Schedule, manage, and monitor conference room bookings.

Ensure the smooth conduct of meetings and optimal utilization of meeting spaces.

Administrative Support

Provide administrative support to various departments.

Coordinate appointments, meetings, and key events.

Prepare reports, maintain records, and manage documentation.

Handle incoming and outgoing correspondence.

Office Operations Oversight

Coordinate with third-party office staff to ensure smooth day-to-day office operations.

Ensure adherence to office security protocols. Internal

Maintain and update visitor logs and office records.

Meeting & Review Coordination

Coordinate logistics and arrangements for Board Meetings, Review Meetings, and Mumbai L&D Review Meetings.

Repair & Maintenance Coordination

Coordinate with vendors and internal teams for repair and maintenance activities at the Head Office.

Vendor Coordination & Logistics

Act as a liaison with external vendors for office supplies and services.

Coordinate meeting room bookings, readiness, and required support.

Gate Pass Preparation & Record Keeping

Prepare and issue gate passes as required.

Maintain accurate records and documentation related to gate passes.

General Support

Perform additional administrative duties and provide general support as assigned by the line manager.

Location:

Mumbai

Branch:

Experience:

1 - 4 years

Salary Range:

As per industry standard

Functional Area:

Executive/ Sr Executive - Administration

Employment Type:

Permanent

Desired Candidate Profile:

• Qualifications
• Graduate in any discipline (preferred).
• 1-4 years of experience in a Front Desk, Receptionist, or administrative role.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office applications.
• Strong organizational, coordination, and multitasking abilities.