Executive Personal Assistant

Company Description IAN Institute of Rehabilitation & Research is a comprehensive, multi-specialty hospital dedicated to rehabilitation services for children with diverse abilities. With over a decade of experience, the institute offers patient-centered care in physical, mental, and neurological rehabilitation. A panel of experienced doctors, therapists, and rehabilitation specialists address conditions such as Cerebral Palsy, Autism, Down syndrome, genetic disorders, and other physical and neurological challenges. The institute provides state-of-the-art facilities and evidence-based treatment programs to support long-term progress and quality of life for its patients.

Role Description The Executive Personal Assistant will provide high-level administrative and personal support to senior leadership, ensuring efficient day-to-day operations. This full-time, on-site role, based in Thrissur, includes managing calendars and appointments, coordinating meetings, preparing documents and reports, and handling confidential information with discretion. The role involves organizing travel and logistics, monitoring email and communication channels, and following up on action items and deadlines. The Executive Personal Assistant will also support general office administration, liaise with internal teams and external stakeholders, and help streamline workflows to enhance executive productivity.

Qualifications

• Candidates should possess strong Personal Assistance skills, including task prioritization, organization, and proactive support.
• Candidates should possess Executive Administrative Assistance skills, such as scheduling, correspondence management, and meeting coordination.
• Candidates should possess effective Communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Candidates should possess Diary Management skills to maintain calendars, plan appointments, and manage timelines efficiently.
• Candidates should possess Clerical Skills, including document preparation, data entry, filing, and basic record-keeping.
• Relevant qualifications such as a diploma or degree in administration, management, or a related field are preferred.
• Proficiency in office software (e.g., word processing, spreadsheets, email, calendaring tools) and comfort with digital communication platforms.
• Demonstrated ability to maintain confidentiality, work independently, handle multiple priorities, and support a fast-paced healthcare environment.