Executive - Office of Student Affairs

Job Purpose:

To support the effective administration of Student Affairs by managing student engagement

activities, co-curricular and extracurricular programmes, student clubs and committees, and

student support initiatives, while ensuring a positive and well-organised campus experience.

Key Responsibilities

A. Student Engagement & Support

Serve as a point of contact for students regarding Student Affairs-related matters, activities,

and routine queries.

Facilitate resolution of student concerns by directing them to the appropriate institutional

authority or department and following up where required.

Support student orientation, induction, engagement, welfare, and campus experience

initiatives.

Collect student feedback and assist in identifying areas requiring attention or improvement.

B. Student Activities & Events

Plan and execute co-curricular and extracurricular activities, competitions, celebrations,

workshops, and other student programmes.

Maintain and monitor the annual student activity calendar.

Manage event requirements including registrations, venues, logistics, attendance, permissions,

equipment, and other arrangements.

Ensure completion of event-related records, reports, photographs, feedback, and other

required documentation.

C. Student Clubs & Committees

Facilitate the functioning of student clubs, committees, and student-led initiatives.

Maintain records of club memberships, activities, participation, and achievements.

Ensure approved student-led activities are conducted in accordance with institutional policies

and guidelines.

D. Student Communication

Prepare and disseminate student-related notices, announcements, schedules, invitations, and

other official communications through approved channels.

Maintain timely and accurate information relating to student activities and programmes.

E. Administration & Records

Maintain student activity records, databases, calendars, attendance, reports, and other relevant

documentation.

Prepare periodic reports and updates for the reporting manager.

Maintain appropriate records of student-related requests, activities, and outcomes.

Ensure compliance with institutional policies, procedures, and administrative guidelines.

F. External & Institutional Support

Liaise with external vendors, service providers, and event partners for approved student

activities, wherever required.

Support institutional initiatives and other student-related assignments entrusted by the

reporting manager.

4. Educational Qualification:

Essential: Graduate in any discipline from a recognised university/institution.

Desirable: Postgraduate qualification in Management, Education, Psychology, Social Sciences,

Administration, or a related field.

. Experience:

3–4 years of relevant experience in student affairs, OSA, educational institutions, event

management, campus operations, or a related field.