Executive Materials (Invoice Processing Accountant)

Title: Executive Materials (Invoice Processing Accountant)

Job Summary

Responsible for processing supplier invoices, maintaining vendor records, supporting payment processes, and ensuring compliance with company policies, accounting standards, and statutory requirements.

Key Responsibilities

• Receive, verify, and process vendor invoices accurately and on time.
• Perform 2-way and 3-way matching of invoices against Purchase Orders (POs), Goods Receipt Notes (GRNs), and contracts.
• Validate invoice details such as quantities, pricing, taxes, and approval requirements.
• Resolve invoice discrepancies with vendors, purchasing teams, and business stakeholders.

Vendor Management

• Create and maintain vendor master data.
• Follow up with vendors for the statutory documents which are required to make Overseas and Local payments
• Respond to vendor inquiries regarding invoice and payment status.
• Reconcile vendor statements and resolve outstanding issues.

Payment Processing

• Prepare payment proposals, take necessary approvals for sharing with the finance team and support payment execution.
• Monitor due dates and ensure timely payments.
• Laise with finance team to process debit notes, credit notes, and adjustments.

Required Qualifications

• Bachelor's Degree in Commerce, Accounting, Finance, or equivalent.
• 1-5 years of experience in Accounts Payable, Invoice Processing, or General Accounting.
• Proficiency in Microsoft Word and Excel