Executive - IT & Admin

Role & responsibilities

To manage and coordinate the company's IT infrastructure, office administration, asset management, vendor coordination, and administrative activities across the Head Office and project sites, ensuring smooth business operations, proper documentation, cost control, and timely support to employees and site teams. The roles & responsibilities will be as follows:

IT Infrastructure & Technical Support

1. Manage and maintain company computers, laptops, printers, scanners, networking equipment, and other IT assets.
2. Troubleshoot hardware, software, internet connectivity, email, and printer-related issues.
3. Coordinate the installation, configuration, updating, and maintenance of authorized software and IT equipment.
4. Manage official email accounts, user access, and IT support requests as authorized.
5. Maintain records of IT assets, software licenses, repairs, and maintenance.
6. Coordinate with external IT vendors for technical support, equipment repairs, and system upgrades.
7. Ensure regular data backups, antivirus updates, and compliance with company IT security policies.
8. Install, configure, and maintain CCTV cameras, DVR/NVR systems, and associated surveillance infrastructure at the Head Office and project sites, in coordination with authorized vendors. Coordinate with CCTV service providers for installation, troubleshooting, repairs, and preventive maintenance.
9. Ensure the proper functioning of CCTV surveillance systems, timely resolution of technical issues, and periodic preventive maintenance across designated locations.

Attendance & Software Management

1. Coordinate the installation and maintenance of biometric attendance machines and punching systems at project sites.
2. Support the implementation and maintenance of HRMS, employee databases, and attendance management software.
3. Coordinate with HR and Site HR teams to resolve attendance-related technical issues.
4. Ensure proper functioning and connectivity of attendance devices across project locations.
5. Coordinate with software vendors for troubleshooting, system upgrades, and technical support.
6. Maintain accurate records of IT-related complaints, system issues, and corrective actions.

Project-Site Administration & Coordination

1. Provide IT and administrative support to project sites, particularly during project mobilization and shutdown activities.
2. Coordinate with Site Incharges and Site HR personnel to resolve administrative and technical issues.
3. Monitor site-wise IT equipment, attendance devices, and administrative requirements.
4. Coordinate the movement of IT assets, equipment, and other approved materials between the Head Office and project sites.
5. Ensure that site-related administrative documents, invoices, and supporting records are submitted through the prescribed process.
6. Maintain proper records of site accommodation, logistics, and other administrative arrangements, wherever assigned.
7. Ensure that all site requirements are processed through the designated approval hierarchy.

Company Website Development & Management

1. Coordinate the development and launch of the company's official website in consultation with management and the finalized website development vendor.
2. Act as the primary coordination point between the company and the website development vendor to ensure timely execution of the project.
3. Collect and provide the required company information, business profiles, service details, project photographs, certifications, and other relevant content to the vendor in coordination with the concerned departments.
4. Coordinate domain registration, hosting, SSL certification, business email integration, and website maintenance or renewal requirements, as applicable.

Preferred candidate profile

The candidate should be proactive, disciplined, organized, and capable of independently handling routine IT and administrative activities. The role requires a practical approach to problem-solving, effective coordination with project sites, and a strong commitment to maintaining company systems, assets, and documentation.

• 3-4 years of relevant experience in IT support, administration, or a combined IT & Admin role.
• Experience supporting multiple project sites and coordinating with site personnel will be an advantage.