Executive Assistant

Summary:

The Executive Assistant will provide comprehensive support to the Leadership Team (LT), ensuring efficient management of their schedules, travel arrangements, and administrative tasks. The role requires strong organizational and communication skills to effectively coordinate with internal and external stakeholders.

Responsibilities:

• Diary & Calendar Management: Manage and coordinate LT members’ diaries, meetings, appointments, and key commitments, proactively resolving scheduling conflicts.
• Travel Coordination: Organize end-to-end business travel, including flights, accommodation, ground transportation, itineraries, and required travel documentation.
• Meeting & Agenda Management: Coordinate LT meetings, prepare and circulate agendas, organize meeting logistics, and track key actions/follow-ups where required.
• Expense Management: Prepare, submit, and track expense claims, ensuring timely processing and compliance with company policies.
• Administrative Support: Provide day-to-day administrative and coordination support to the Leadership Team, helping ensure priorities and activities run smoothly and efficiently.
• Stakeholder Coordination: Liaise with internal and external stakeholders to coordinate meetings, travel, events, and other LT requirements.

Required Skills:

• Strong project coordination, planning, analytical, and organizational skills.
• Good understanding of project management methodologies and governance.
• Strong stakeholder management and communication skills.
• Ability to manage multiple priorities and work effectively in a cross-functional environment.
• Proficiency in project management and reporting tools such as MS Project, Excel, PowerPoint, Jira, or similar.

Preferred Skills:

• Experience supporting large-scale transformation, technology, ERP/SAP, or business change projects is advantageous.

#AditiConsulting
# 26-06388