Executive Assistant

Spice Route Legal, formed in 2016, is an established leader within the globalised legal sector. Our clients view us as strategic enablers - seamlessly blending legal advice with business insight to drive commercial success.

Our expertise spans a broad range of practice areas, including General Corporate, Mergers & Acquisitions, Private Equity, Dispute Resolution, Commercial Advisory and Intellectual Property. Our strength emanates from our ability to provide specialised and holistic solutions across an array of sectors, including Technology, Media & Telecommunications (TMT), Data Protection & Privacy, Fintech, Financial Regulatory, Defence, New Energy, Healthcare, Life Sciences, and Pharmaceuticals.

Job Description

Team Executive Assistant

Location: Bengaluru/Mumbai (On-site)

An Executive Assistant would be responsible for managing all operations, administration and process-related functions for their assigned team. This role requires a high level of coordination with multiple stakeholders, making time-management and interpersonal communication skills essential. The ideal candidate would thrive in a cross-functional, deadline-driven environment and would enjoy working in a role that is highly organised and execution-focused.

Responsibilities:

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your assigned team;
• Coordinate and schedule internal and external meetings across time zones;
• Assist in the vetting of documents by proof reading , formatting, and collating documents;
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease of access;
• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines;
• End-to-end timesheet management for your assigned team;
• Ensure meetings are documented with clarity ;
• Assist with conducting preliminary market research and identifying prospective clients
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic initiatives, and administration teams to support and optimise team processes
• Assist with structuring and designing client pitches and presentations

Qualifications:

• Graduate in any field;
• 2-4 years of work experience as an executive assistant;
• Excellent written and oral communication skills in English;
• Experience working with Word, Excel, Gmail and Google Calendar and Adobe Acrobat;
• Exceptional interpersonal skills;
• Accustomed to maintaining discretion and confidentiality - this is at the core of our business!;
• Proven ability to be meticulous with work;
• Proven track record of excellent organisational and time management skills;
• Accustomed to preforming well in a deadline-oriented and high-pressure role;
• Willingness to work as a part of a team.