Executive Assistant To MD

Planview is seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our managing director, CIC, along with coordination across the executive team. The right candidate will be adaptable in our changing work environment, have excellent interpersonal skills, and have the ability to work well with all levels of management and staff.

The core responsibilities for the job include the following:

Strategic Operations Support:

• Rhythm of Business (RoB): Plan, schedule, and coordinate leadership staff meetings, India GCC site reviews, and Quarterly Business Reviews (QBRs).
• Action Tracking: Follow up on deliverables from the MD's direct reports (Engineering, HR, and Finance) so that site OKRs and project deadlines are met.
• Executive Presentations: Turn the MD's raw data, metrics, and rough notes into clear, polished, board-ready decks (PowerPoint or Google Slides) for Global HQ.
• Reporting and Synthesis: Consolidate weekly and monthly updates from the technology pillars into concise dashboards and executive summaries for the MD's review.

Executive Assistance and Gatekeeping:

• Calendar Management: Manage the MD's calendar across US, European, and Indian time zones, protecting time for deep work and strategic planning.
• Communication Triage: Screen and prioritize incoming email, Slack, and Teams messages. Draft routine responses and escalate only critical operational issues.
• Travel and Visit Management: Manage complex international itineraries end-to-end. Handle logistics for visits by global C-suite executives and clients to the India facility.
• Meeting Documentation: Attend key leadership meetings, record decisions and action items accurately, and archive meeting materials in an organized way.

PR and Media Support:

• Agency Coordination: Act as the single point of contact for the MD's external PR and branding agencies, tracking their timelines and deliverables.
• Content Approval Workflow: Route agency-drafted press releases and authored articles through global Compliance, Legal, and HR for sign-off before publication.
• External Event Logistics: Coordinate travel, abstract submissions, and schedules for the MD's speaking engagements at industry forums such as NASSCOM and CII.

Requirements:

• Education: Bachelor's degree strongly preferred.
• Experience: 8-10 years in an India GCC or technology MNC, with a proven record of handling operations and project tracking alongside administrative work.
• Business Acumen: A genuine interest in how the business runs, with experience building presentations, tracking project timelines and deadlines proactively, and coordinating travel and calendars.
• Technical Skills: Advanced proficiency in Excel and PowerPoint, and strong command of the wider MS Office suite.
• Communication: Excellent, well-structured written communication and the assertiveness to follow up with senior engineering leaders and hold them accountable.
• Attention to Detail: Meticulous, organized, and consistent in follow-through.
• Discretion: A proven ability to handle sensitive and confidential information with appropriate care.
• Work Style: A strong sense of urgency, adaptability, and resourcefulness.
• Prioritization: Able to manage multiple priorities and projects in a fast-paced, changing environment.