Executive Assistant to Managing Director

Company Description -

Dev International Projects Private Limited (DIPL), registered in Uttar Pradesh, India, is a well-established services provider specializing in telecom infrastructure development. The company has been operating since 1999 and was converted to a private limited entity in 2008,demonstrating steady and sustained growth.DIPL delivers customized infrastructure solutions and undertakes operations contracts for a range of clients across the country, currently managing approximately 1,800 sites. The company has partnerships with organizations such as UltraTech Cement, Jai Balaji Group, and several other industrial clients, reflecting a strong and diverse customer base. DIPL offers a professional environment where team members contribute directly to large-scale infrastructure projects.

Role Description -

The Executive Assistant to Managing Director is a full-time, on-site role based in Gurugram.

This is a key role, supporting the work of Dev Group of Companies at the most senior level. Reporting to the Managing Director you will be required to:

1 Support the day to day work of the Managing Director

2 Service Dev Groups senior management team meetings

3 Willing to work across multiple roles

You will have access to confidential information, requiring absolute discretion at all times.

DPPL,is a busy organisation and therefore the ability to organise and prioritize tasks is a key requirement.

You will have demonstrable experience of working at a similar level and proven administrative, secretarial and office skills.

You will need to be able to plan, organize anticipate requirements well in advance to support the smooth running of the business.

You will be responsible for supporting all aspects of the Managing Director's work including appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.

You will have excellent written and verbal communication skills and be experienced at dealing with a range of external stakeholders including DPPL , key client groups, with industry and business support at local, regional , national & International levels.

This role works across the organisation to ensure that the company operates intelligently and strategically.

REQUIREMENTS/QUALIFICATIONS:

Applicants must be able to demonstrate understanding, experience and ability as follows: Essential :

1 You will have demonstrable experience of working in a similar role at a comparable level in a company.

2 Have an understanding of the requirements and implications of working to a Managing Director.

3 IT literacy; experience of Word, Excel, PowerPoint, etc.

4 Excellent administration and secretarial skills.

5 Excellent English & Hindi,verbal and written both communication skills.

Desirable :

1 An understanding of the statutory responsibilities of running a company.

2 An understanding of the operation, application and accountability of public funds.

3 Experience of companies that work in partnership as well as competition.

4 Event organization.

She is to maintain an up-to-date consolidated management overview of projects and/or contracts performance.

Key Roles & Responsibilities of The MD's Technical Assistant Includes.

Provide input to technical studies/research projects, technical reports, project planning reports, etc. to be presented to the MD.

Attend meetings with the MD, responding to technical inquiries as appropriate; present tec e able to provide recommendation to the MD on both existing and potential contractors/vendors.

Track projects and the decision-making process for projects that require board and top-level committee approvals (e.g., board committees) and ensure that the relevant information for the committee to make an informed decision is readily available.

Aid the MD in the development, coordination, and implementation of strategic plans of the company and its affiliates.

Prepare dashboard for the entire business representing the organizational progress of the company with regards to each department's ongoing respective projects, highlighting the positives and negatives and reporting performance to the Managing Director on timely basis.

Attend and contribute to meetings on behalf of Managing Director, reporting back and follow up if required.

Assist the MD in collation and presentation of monthly departmental budget performance and other reports

Ensures proper and timely follow-up on reports from units, departments, and divisions.

Research for, and preparation of speeches and presentations in a variety of formats to support the activities of the MD.

Develop and maintains technical databases and spreadsheets.

Work with the EA to the MD to ensure that the MD schedule of activities are fully coordinated and aligned to ensure optimal utilization of the MD time and resources.

Maintain effective and comprehensive electronic & paper filing systems to ensure efficient flow of correspondence and documentation.

Regular interface with the Project Management Team and Technical Planners of the company to ensure that MD is kept up to date on the progress of the company's ongoing technical projects.

Must be prepared Local/international travel some time as a very short notice required by the MD.

Act as the focal point for requests for information that requires knowledge of the leadership structure and how the different roles in the organization are connected.

Facilitate the development of corporate and functional business strategies to align with the business direction and vision of the company.

Provide management oversight for the development of integrated engineering blueprints and plans.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills to manage high-level tasks and confidential information.
• Proficiency in Administrative Assistance and Diary Management to coordinate schedules, meetings, and travel arrangements.
• Excellent Communication skills, both written and verbal, for effective interaction with internal and external stakeholders.
• Ability to use office productivity tools (e.g., MS Office or similar), manage documentation, and prepare reports and presentations.
• Proven organizational and time-management abilities, with attention to detail and a focus on accuracy.
• Prior experience supporting senior leadership or in a similar executive assistant role is highly beneficial.
• Bachelor's degree in Business Administration, Management, or a related field preferred, or equivalent practical experience.
• Professional integrity, discretion, and the ability to handle sensitive information responsibly.