Executive Assistant to Managing Director

We are looking for a smart, energetic and highly organised Executive Assistant to work directly with the Director and assist in the day-to-day coordination and execution of activities across various departments.

This is not purely a secretarial role. The selected candidate will work closely with the Director throughout the day and will be entrusted with multiple assignments involving Marketing, Procurement, Production, Administration and other business functions.

Key Responsibilities

• Take instructions and assignments directly from the Director and ensure timely execution and closure.

• Coordinate and follow up with different departments, employees, vendors and other external parties.

• Maintain a clear daily list of tasks, priorities, pending matters and deadlines.

• Follow up proactively without requiring repeated reminders.

• Prepare emails, letters, basic reports, Excel sheets, presentations and summaries as required.

• Conduct online research and collect/comparatively analyse information when required.

• Use ChatGPT/AI tools effectively for drafting, research, summarisation and productivity.

• Assist in vendor quotations, procurement follow-ups, marketing coordination and routine operational matters.

• Keep the Director regularly updated on completed, pending and delayed assignments.