Executive Assistant to Chief Executive Officer

Company Description PMI USA (Porous Materials Inc.) is a recognized market leader in porosity solutions, specializing in the testing of porous materials for a wide range of applications. The company provides advanced laboratory instruments designed for both academic institutions and industrial partners to analyze powder and bulk materials. PMI's solutions support research, product development, and quality assurance across diverse sectors that rely on accurate porosity data. Team members collaborate with global clients and contribute to innovation in material science and testing technologies.

Role Description The Executive Assistant to the Chief Executive Officer is a full-time remote role responsible for providing high-level administrative and organizational support to the CEO. Day-to-day tasks include managing the CEO's calendar and schedule, coordinating meetings, preparing agendas, and organizing virtual and in-person appointments. The role involves handling correspondence, preparing expense reports, maintaining records, and supporting travel planning and logistics. The Executive Assistant will draft and review documents, presentations, and communications, and help prioritize the CEO's workflow and commitments. This role also supports cross-functional coordination with internal teams and external stakeholders, ensuring efficient information flow and follow-up on key initiatives.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including handling confidential information and supporting senior leadership.
• Proficiency in Administrative Assistance tasks such as document preparation, record keeping, and organizing meetings and communications.
• Experience with Diary Management, including scheduling, calendar coordination, and prioritizing appointments and deadlines.
• Ability to prepare, track, and reconcile Expense Reports with attention to detail and accuracy.
• Excellent written and verbal communication skills, with strong organization and time-management abilities.
• Comfort with remote work tools and collaboration platforms; ability to work independently and manage multiple tasks concurrently.
• Previous experience supporting a C-level executive or senior leadership is highly beneficial.
• Relevant education such as an associate or bachelor's degree, or equivalent professional experience in administrative or business support roles.