Executive Assistant (Live Events)

The World of BookMyShow

Launched in 2007, BookMyShow, owned and operated by Big Tree Entertainment Pvt. Ltd. (founded in 1999), isIndia's leading entertainment destination with global operations and the one-stop shop for every entertainmentneed. The firm is present in over 650 towns and cities in India and works with partners across the industry toprovide unmatched entertainment experiences to millions of customers.
Over the years, the company has evolved from a purely online ticketing platform for movies across 6,000 plusscreens, to end-to-end management of live entertainment events including music concerts, live performances,theatricals, sports and more. Some of the key properties that BookMyShow has brought to its markets include U2'sThe Joshua Tree Tour, NBA's debut games in India, Disney's Aladdin, Cirque du Soleil BAZZAR as well as internationalartists such as Coldplay, Ed Sheeran, and Justin Bieber. BookMyShow is invested in providing the best userexperience, whether on-ground or online.
The company has developed BookMyShow Stream, India's largest home-grown transactional video-on-demand(TVOD) platform.

Role Overview

We are looking for a highly organised, proactive and discreet Executive Assistant to support the Chief Business Officer of Live Events. This is a high-impact role that sits at the heart of a fast-paced, dynamic business unit. Given the CBO's extensive domestic and international travel schedule, this role demands someone who can operate with complete autonomy across time zones - keeping priorities on track, communications flowing, and decisions moving regardless of geography. The ideal candidate will be a trusted partner who enables the CBO to operate at peak effectiveness - managing their time, information flow, and priorities with precision and professionalism.

Your Profile

Calendar & Schedule Management

• Own and manage the CBO's complex calendar - scheduling meetings, resolving conflicts, and ensuring appropriate preparation time before engagements.
• Proactively identify gaps, overlaps, and scheduling conflicts recommend prioritisation aligned with
  business goals.
• Issue timely reminders for deadlines, follow-ups, and key deliverables.
• Manage scheduling across multiple time zones - coordinate meetings, calls and commitments
  intelligently around the CBO's travel calendar, ensuring no conflict between in-destination engagements and home-base obligations.
• Maintain a real-time view of the CBO's location and time zone at all times adjust communicationcadences, reminders, and meeting invitations accordingly.
• Ensure the CBO is never unreachable during critical windows - establish clear protocols for urgent
  escalations when they are in transit or operating in significantly different time zones.

Travel & Logistics

• Arrange end-to-end domestic and international travel - flights, accommodation, ground transport, visas,and itineraries.
• Coordinate travel schedules with cross-functional leaders and external stakeholders to align availability.
• Manage bookings and logistics for events, offsites, and leadership meetings, including venue, AV, andcatering requirements.
• Curate and manage guest lists for Live Events - coordinating invitations, RSVPs, accreditations, andon-ground experience for high-profile external guests including artists, sponsors, media, and VIPattendees.
• Serve as the primary point of contact for senior external guests and dignitaries attending events -
  ensuring right hospitality, seamless access and experience end-to-end.

Communications & Stakeholder Management

• Screen and manage inbound calls, emails, and correspondence on behalf of the CBO - respondingaccurately, professionally, and on time.
• Act as a liaison between the CBO and internal teams, senior leadership, external partners, and vendors.
• Draft, review, and send communications with appropriate tone and discretion.

Reporting & Documentation

• Prepare and compile high-quality reports, presentations and briefing documents for internal and external meetings.
• Maintain organised filing systems and document repositories for the CBO's key priorities and records.
• Support preparation of materials for board meetings, business reviews and strategic sessions.

Office Administration

• Handle sensitive financial information with complete discretion - process expense reports, and
  reimbursements accurately and on time.
• Manage office logistics including conference room bookings, equipment procurement, and facility
  coordination.
• Oversee day-to-day administrative operations to ensure the CBO's environment is organised and efficient.

Your Checklist

• 2-4 years of prior experience supporting senior leadership as an Executive Assistant, Executive Secretary or Office Manager
• Strong ability to adhere to and optimize established processes for operational efficiency
• Strong organizational and time management skills with the ability to handle multiple priorities
• Clear, professional communication skills with the ability to engage effectively with stakeholders at alllevels, both internal and external
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace (Docs, Calendar etc.)
• Demonstrated ability to multitask, prioritize, and execute tasks in a fast-paced, dynamic environment
• Meticulous attention to detail, ensuring accuracy and consistency in all deliverables