Executive Assistance to MD / Personal Assistant

Company: One Enterprises

Position: Executive Assistant to Managing Director

Location: Andheri East, Mumbai

Employment Type: Full-Time

Work Mode: Work from Office

Experience: 1-3 Years

Building material/ Construction Company

About The Role

One Enterprises is looking for a highly organised, proactive, and dependable Executive Assistant to the Managing Director to provide comprehensive administrative and operational support.

The ideal candidate should have excellent communication and coordination skills, strong follow-up abilities, good knowledge of MS Office, and the ability to manage multiple priorities while maintaining complete confidentiality.

Key Responsibilities

• Manage the MD's daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings on behalf of the MD.
• Follow up with employees, clients, vendors, and other stakeholders on pending tasks.
• Prepare and maintain reports, presentations, documents, and MIS as required.
• Handle emails, correspondence, and routine communication on behalf of the MD.
• Coordinate travel arrangements, meetings, appointments, and other official requirements.
• Maintain records and confidential documents in an organised manner.
• Act as a communication bridge between the MD and internal/external stakeholders.
• Track important tasks, deadlines, and commitments and ensure timely follow-up.
• Assist the MD with day-to-day administrative and operational activities.
• Support in preparing meeting agendas, minutes, action points, and follow-up trackers.
• Handle sensitive and confidential information with professionalism and discretion.
• Take care of urgent or ad-hoc requirements assigned by the MD.
  
  

Requirements

• Graduate in any discipline.
• 2-4 years of experience as an Executive Assistant, Personal Assistant, Secretary, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong follow-up and coordination skills.
• Good working knowledge of MS Excel, MS Word, PowerPoint, Outlook/Gmail, and Google Workspace.
• Strong organisational and time-management abilities.
• Ability to multitask and prioritise work effectively.
• Professional, presentable, and confident personality.
• High level of confidentiality, integrity, and ownership.
• Should be comfortable working directly with the Managing Director.
• Candidates residing in or around Andheri East / nearby Mumbai locations will be preferred.
  
  

Key Skills

Executive Assistance | Calendar Management | Follow-ups | Coordination | MS Office | Communication | Documentation | Scheduling | MIS Reporting | Stakeholder Management | Time Management | Confidentiality

What We Offer

• Direct exposure to the Managing Director and senior-level operations.
• Opportunity to work in a dynamic business environment.
• Growth and learning opportunities.