Executive - Administration & Facilities

Job Description: Executive – Administration & Facilities

• Company: LoansJagat
• Location: Sector 16, Noida
• Experience: 3–6 Years
• Employment Type: Full-Time | Work from Office

Role Overview

We are looking for a hands-on and organized Executive – Administration & Facilities to manage daily office operations, workplace upkeep, vendor coordination and employee support, ensuring a clean, safe and efficient working environment.

Key Responsibilities

1. Office Administration & Facilities

• Manage daily office requirements, including stationery, pantry supplies, housekeeping and general upkeep.
• Monitor office cleanliness & hygiene, furniture, equipment and common areas.
• Coordinate meeting room arrangements, visitor management, employee seating and office logistics.
• Conduct routine inspections and ensure timely resolution of maintenance issues.

2. Vendor Management & Procurement

• Coordinate with housekeeping, security, maintenance and other service providers.
• Obtain quotations, facilitate procurement and track vendor deliverables.
• Monitor service quality, maintain vendor and AMC records, and coordinate invoice processing and payment follow-ups.

3. Employee & Workplace Support

• Address employee concerns related to office facilities and administrative requirements.
• Support onboarding and exit formalities involving access cards, asset handovers and workplace arrangements.
• Coordinate office events and work with HR, IT and Finance to resolve operational requirements.

4. Safety, Records & Cost Control

• Maintain office inventory, asset registers, consumable records and administrative expense trackers.
• Monitor access control, visitor records and basic workplace safety requirements.
• Coordinate fire safety checks, emergency preparedness and applicable facility compliance documentation.
• Track administrative expenses and identify opportunities for cost optimization.

Candidate Requirements

• Graduate in any discipline.
• 3–6 years of relevant experience in office administration or facilities management.
• Hands-on experience in housekeeping supervision, vendor coordination, procurement and office maintenance.
• Proficiency in MS Excel, email communication and administrative documentation.
• Strong coordination, negotiation and problem-solving skills.
• A proactive, service-oriented approach with the ability to manage routine tasks independently.