Event Coordinator -Part-time

Company Description The CXO Ecosystem is an integrated leadership platform that develops, recognizes, connects, and amplifies C-level executives across industries through its Academy, Awards, Hiring, Angels, and Media & Magazine initiatives. It combines learning, recognition, talent, capital, and media into a cohesive ecosystem built exclusively for business leaders. CXO Magazine serves as the media voice, providing thought leadership and real-world perspectives from C-suite leaders, while CXO Academy offers structured learning and mentorship for current and aspiring CXOs. CXO Awards, CXO Hiring, and CXO Angels collectively celebrate executive excellence, enable strategic leadership placements, and support founders with both capital and operational guidance. The broader vision is to build a global CXO community where leaders continuously learn, gain authentic recognition, access opportunities, and shape the future of business.
Role Description The Event Coordinator is a full-time, on-site role based in Hyderabad, responsible for planning and executing events that support the CXO Ecosystem's leadership, recognition, and community-building initiatives. Day-to-day responsibilities include coordinating event logistics, managing venues and vendors, overseeing registration and attendee communications, and ensuring smooth on-site operations. The role involves collaborating with internal teams to align event themes with organizational goals, preparing event materials, and supporting speakers and partners before and during events. The Event Coordinator will also handle guest relations, respond to participant queries, assist with sponsorship and partner coordination, and contribute to post-event reporting and feedback collection.
Qualifications

• Strong event planning and event management skills, including scheduling, logistics coordination, and on-site execution.
• Excellent communication and customer service abilities to engage attendees, stakeholders, and partners professionally.
• Basic sales and relationship-building skills to support sponsorship outreach, partner engagement, and event promotions.
• Attention to detail, organizational skills, and the ability to manage multiple events and timelines efficiently.
• Proficiency with event management tools, spreadsheets, and presentation software; familiarity with CRM or registration platforms is an advantage.
• Ability to work on-site in Hyderabad, collaborate in a team environment, and adapt to fast-paced, leadership-focused events.
• Prior experience in event coordination, corporate events, or conferences is preferred; exposure to executive or leadership events is a plus.
• Relevant bachelor's degree (such as Event Management, Business, Communications, or Hospitality) or equivalent practical experience.