Document Controller

Job Requirements

At Quest Global, it's not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.

Key Responsibilities

• Manage the full document lifecycle: receipt, registration, review, approval, revision, issue, distribution, retrieval and archiving.
• Maintain EDMS repositories, Master Document Registers, transmittals, correspondence logs, distribution matrices and document status reports.
• Enforce document numbering, naming conventions, metadata, revision control, access permissions and retention requirements.
• Coordinate engineering, contractor and vendor submissions; monitor review cycles, overdue actions and scheduled deliverables.
• Control drawings and technical records, including PFDs, P&IDs, isometrics, GAs, datasheets, specifications, calculations, ITPs and vendor data books.
• Support FEED, detailed engineering, greenfield/brownfield projects, MOC, commissioning, start-up, turnaround and operations documentation.
• Ensure approved redlines and field changes are incorporated into as-built documents and final handover dossiers.
• Perform quality checks, periodic audits and close-out verification; report document-control KPIs and exceptions.
  
  

Qualifications & Experience

• Bachelor's degree in Engineering, Information Management, Business Administration or a related discipline.
• 7-10 years of document-control experience in Oil & Gas, refinery, petrochemical, LNG, offshore/onshore, EPC or engineering services environments.
• Experience supporting multidisciplinary engineering and managing high-volume project and vendor documentation.
• Working knowledge of ISO 9001 quality requirements, records management, confidentiality and project close-out practices.
  
  

Technical Skills

• Hands-on experience with EDMS platforms such as Aconex, OpenText, Documentum, SharePoint, TeamBinder or equivalent.
• Strong proficiency in Microsoft Office, especially Excel, Word, Outlook and document-register/report preparation.
• Good understanding of engineering workflows, document codes, revision status, transmittals, vendor document review and as-built processes.
  
  

We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.

We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.

Work Experience

BE/B.Tech in Mechanical 7-10 Yrs

KEY COMPETENCIES

• High attention to detail and data accuracy.
• Strong planning, coordination and follow-up skills.
• Clear communication with clients, engineers, contractors and vendors.
• Ability to prioritize deadlines, maintain confidentiality and work independently in a project environment.
  
  

PERFORMANCE INDICATORS

• On-time document processing and submission.
• Accurate registers, metadata and revision control.
• Reduction in overdue reviews and document errors.
  
  

Complete, auditable and timely project handover dossiers.

Benefits

Early Joining Bonus