CHENNAI · FULLTIME
Document Controller
Al Gihaz Holding
Chennai · onsite · Posted 13d ago
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Section · 01
About this role
- Ensure document control procedures comply with Company policies, ISO 9001 Standard, and Contractual requirements.
- Coordinate with Project Teams, Contractors, and Clients for document-related queries.
- Receive, log, track, and distribute incoming and outgoing project documents.
- Quality Check and ensure all project related documents are correctly numbered, filed, and stored in accordance with procedure.
- Prepare and maintain a Document Distribution Matrix, ensure timely distribution of approved documents.
- Maintain revision history logs, ensure obsolete versions are removed, and ensure only the updated and latest approved versions are available for use.
- Liaise with project teams to establish Document Deliverable Logs. Monitor deliverables against schedules, prepare transmittals, and follow up on outstanding submissions.
- Generate periodic document status reports and dashboards for management.
- File documents in digital records, ensure secure archiving, and establish retention schedules. Manage retrieval and disposal of obsolete records.
- Assist with document formatting, numbering, and template usage. Support preparation of reports, manuals, and presentations.
- Escalate delays to project management with status and propose corrective actions.
- Maintain confidentiality and security of project document and data.
- Maintain project access matrix for access and permission.
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Section · 02
Skills
Document Deliverable LogsDocument Distribution MatrixDocument Status ReportsISO 9001 StandardRevision History LogsTemplate UsageDocument formattingDocument control procedures