Deputy General Manager - Techno Commercial

Key Responsibilities of Role

Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for BU
• Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific) as per plan

Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI) document for bidder evaluation
• Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
• Preparation of the Request for Proposal (RFP) document
• Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations/e-auctions with shortlisted bidders
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA

Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
• Maintain the contract document for future reference as per defined document management policy
• Send the contract to vendor and all identified stakeholders
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

• Based on approved NFA, prepare, review and issue rate contracts
• Prepare PO / SO for procurement under valid rate contract
• Prepare master outline agreement (OA) in ERP system based on rate contract

Post Order Management

• Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
• Process for Change Order/ Amendments in the order including quantity/ Rate variation, Extra items etc.
• Execute contingency plans in case of immediate business requirements

Commercial Due Diligence for M&A or any new business opportunity

• Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets
• Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)
• Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities

Supplier/ Vendor Identification and Onboarding

• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of documents
• Coordinate with Quality/Engg /User team for vendor assessment if required
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

Supplier/ Vendor Performance Management

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

Supplier/ Vendor Engagement

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business

Data Analytics

• Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
• Contribute to action planning and implementation based on data analytics performed for assigned categories
• Identify and seek opportunities to improve efficiency and value by analysing data

Risk Management

• Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
• Contribute to the preparation of risk mitigation plan and update of the category risk register