Corporate Receptionist

Corporate Receptionist – Front Desk

Company: GVR Foods – Geetham Restaurants

Department: Administration

Job Type: Full-Time

Position Level: Executive / Entry-Level

Experience: 3-4 Years

Location: GVR Foods Corporate Office

Reporting To: AGM HR & Admin

About GVR Foods – Geetham Restaurants

Our mission is to keep our employees happy so that we can keep our customers smiling. We are dedicated to creating a positive and supportive work environment while providing our employees with opportunities for career development, learning, and advancement.

At GVR Foods – Geetham Restaurants, we believe that our employees are the key to our success. We strive to provide a workplace where every individual can grow, learn, take on new challenges, and build a rewarding career. We are confident that you will find your employment with us to be a challenging, learning, and rewarding experience.

Job Summary

We are looking for a professional, courteous, and well-organized Corporate Receptionist to manage the front desk at the GVR Foods Corporate Office.

The Corporate Receptionist will be responsible for managing the reception area, welcoming visitors, handling incoming calls, coordinating meetings and visitors, managing courier and mail activities, and providing day-to-day administrative support to the corporate office.

The role will work closely with HR, Administration, Operations, and other corporate functions and will report to the designated reporting authority.

Key Responsibilities

1. Front Desk & Reception

• Greet and welcome visitors, guests, candidates, vendors, and business partners in a professional and courteous manner.
• Manage visitor registration and coordinate visitor access with the concerned department.
• Answer, screen, and direct incoming calls promptly and professionally.
• Take accurate messages and ensure timely communication with the concerned employee.
• Maintain a clean, organized, and professional reception area.
• Provide general information and direct visitors to the appropriate department or person.

2. Administrative Support

• Receive, sort, record, and distribute incoming mail, courier, and other deliveries.
• Coordinate outgoing courier requirements and maintain necessary records.
• Coordinate meeting room bookings and ensure meeting rooms are prepared.
• Assist with printing, scanning, photocopying, filing, data entry, and other routine administrative activities.
• Support the HR and Administration teams with interview coordination, candidate visits, onboarding activities, and other office requirements.
• Maintain reception registers, visitor records, contact lists, and other administrative documentation.

3. Office Coordination

• Coordinate with security, housekeeping, facilities, and other support teams as required.
• Monitor basic office supply requirements and communicate replenishment needs to the Administration team.
• Assist in coordinating meetings, employee activities, and corporate office requirements.
• Provide administrative support to senior management and corporate teams when required.
• Maintain professional communication with vendors, suppliers, and business partners.

4. Security & Confidentiality

• Follow company security and visitor management procedures.
• Ensure visitors are properly registered and directed within the office.
• Coordinate with security personnel regarding visitor access and office entry procedures.
• Maintain confidentiality of company, employee, candidate, and business information.
• Escalate security, visitor, facility, or other front-office issues to the reporting authority promptly.

Required Skills & Qualifications

Must-Have

• An undergraduate (UG) degree is mandatory, preferably in a relevant discipline such as B.Sc, B.Com, BBA, B.A., or equivalent.
• Excellent verbal and written communication skills.
• Pleasant personality with a professional and customer-focused approach.
• Strong interpersonal and relationship-building skills.
• Good organizational skills and attention to detail.
• Basic knowledge of MS Office, Microsoft Word, Excel, Outlook, or equivalent office tools.
• Ability to handle multiple calls, visitors, and administrative activities efficiently.
• Good time-management and problem-solving skills.
• Professional appearance and positive attitude.
• Ability to maintain confidentiality and exercise discretion.

Preferred

• Previous experience as a receptionist, front-office executive, administrative assistant, or customer service executive.
• Experience in a corporate office, hospitality, restaurant, or service-oriented organization.
• Familiarity with visitor management systems and office administration processes.
• Experience coordinating interviews, meetings, or corporate events.
• Fluency in English, Tamil and other languages preferred.
• Knowledge of additional languages will be an advantage.

Key Competencies

• Professionalism
• Communication Skills
• Customer Service Orientation
• Organization & Attention to Detail
• Time Management
• Problem-Solving
• Teamwork
• Confidentiality
• Positive Attitude
• Reliability & Punctuality

Success Criteria

The successful candidate will be expected to:

• Maintain a professional and welcoming reception environment.
• Provide prompt and courteous assistance to visitors and callers.
• Ensure accurate visitor records and effective front-desk coordination.
• Manage calls, deliveries, meetings, and administrative requests efficiently.
• Support HR, Administration, and corporate teams proactively.
• Follow company policies, security procedures, and confidentiality requirements.
• Escalate issues to the reporting authority in a timely manner.
• Maintain professional grooming, punctuality, discipline, and workplace conduct.

Compensation

Salary will be as per market standards and based on the candidate's qualifications and relevant experience.