Compliance and Payroll Manager

Designation: Compliance and Payroll Manager
Location: Andheri
Reporting To:
Experience: 5-8 years
Employment Type: Full-time

Job Summary

The Compliance and Payroll Manager will be responsible for managing end-to-end payroll operations, statutory compliance, employee compensation, and labour law requirements. The role ensures accurate and timely salary processing, statutory deductions and payments, regulatory filings, maintenance of employee records, and compliance with applicable central and state labour laws.

The incumbent will coordinate with HR, Finance, auditors, consultants, and government authorities to ensure smooth payroll operations and minimize compliance risks.

Key Responsibilities

1. Payroll Management

• Manage end-to-end monthly payroll processing, ensuring accuracy and timely salary disbursement.
• Process salaries, incentives, bonuses, arrears, reimbursements, leave encashment, and full and final settlements.
• Manage payroll inputs, attendance, leave records, new joiners, exits, and salary revisions.
• Ensure accurate calculation of income tax, professional tax, provident fund (PF), employee state insurance (ESI), and other applicable deductions.
• Prepare payroll registers, salary statements, bank transfer files, and payroll reports.
• Reconcile payroll data with Finance and Accounts, including salary expenses and statutory liabilities.
• Handle employee payroll queries and resolve discrepancies promptly.
• Maintain payroll confidentiality and ensure the security of employee compensation data.

2. Statutory Compliance

• Ensure compliance with applicable labour laws, statutory regulations, and employment-related requirements.
• Manage applicable statutory obligations relating to:
• Employees' Provident Fund (EPF/PF)
• Employees' State Insurance (ESI)
• Professional Tax (PT)
• Tax Deducted at Source (TDS) on salaries
• Labour Welfare Fund (LWF)
• Bonus, gratuity, and applicable leave and wage-related requirements
• Minimum wages, working hours, and overtime requirements
• Ensure timely preparation and submission of statutory returns, challans, declarations, and other required filings.

3. Audits and Risk Management

• Coordinate internal, statutory, payroll, and labour compliance audits.
• Maintain supporting documentation and evidence for audits and inspections.
• Identify compliance gaps, assess risks, and implement corrective and preventive actions.
• Ensure timely closure of audit observations and compliance-related issues.
• Develop and maintain compliance calendars, trackers, and management reports.

4. Employee Lifecycle and HR Coordination

• Coordinate with HR teams on employee onboarding, exits, salary changes, transfers, and employee master data.
• Ensure accurate processing of statutory enrolments, nominations, and employee declarations.
• Manage full and final settlement calculations and applicable statutory payments.
• Support preparation and review of employment letters, payroll policies, and compensation-related documentation.
• Provide payroll and compliance data for management reporting and workforce planning.

5. Process Improvement and Reporting

• Establish standard operating procedures (SOPs) for payroll processing and statutory compliance.
• Improve payroll accuracy, turnaround time, and internal controls.
• Prepare monthly payroll summaries, statutory compliance reports, and dashboards for management.
• Maintain payroll and compliance records in accordance with applicable retention and data protection requirements.
• Support implementation and optimization of payroll software, HRMS, and attendance management systems.

Qualifications and Experience

• Bachelor's degree in Commerce, Accounting, Finance, Human Resources, or a related field.
• Master's degree, MBA in HR/Finance, or relevant professional qualifications preferred.
• 58 years of relevant experience in payroll processing and statutory compliance.
• Prior experience managing payroll for a mid-sized or large employee workforce is preferred.
• Strong knowledge of Indian payroll practices, labour laws, and statutory regulations.
• Experience working with payroll software, HRMS platforms, and Microsoft Excel.

Required Skills and Competencies

• Strong understanding of payroll calculations and statutory compliance.
• Knowledge of applicable labour legislation and regulatory filing requirements.
• Good analytical, reconciliation, and problem-solving skills.
• High attention to detail and numerical accuracy.
• Strong communication and stakeholder management skills.
• Ability to manage strict deadlines and confidential information.
• Proficiency in MS Excel, payroll systems, and HRMS tools.
• Strong organizational skills and the ability to manage multiple priorities.