Compensation Benefits Specialist

KEY RESPONSIBILITIES

Offer & Appointment Letter Management

• Draft, review, and issue offer letters and appointment letters for India and USA hires, ensuring accuracy of compensation components, titles, joining dates, and legal clauses.
• Maintain and continuously improve offer letter templates for both geographies, keeping them current with labor law changes and internal policy updates.
• Coordinate with Talent Acquisition, Legal, and Finance to validate offer data before letters are issued.
• Manage end-to-end offer letter turnaround with speed and zero errors — the candidate experience depends on it.

Compensation & Benefits Administration

• Support the compensation benchmarking and salary banding process for India and US roles.
• Assist in the administration of employee benefits programs — health insurance, PF, Gratuity, ESIC (India) and 401(k), health, dental, vision plans (USA) — and maintain accurate records.
• Prepare compensation data inputs for payroll and ensure all CTC components are correctly structured and documented.
• Respond to employee queries on compensation structure, pay slips, and benefits enrollment.

Compliance & Documentation

• Ensure all offer documents comply with applicable employment laws — Indian Shops & Establishment Act, state-specific labor laws, and US federal/state employment regulations (FLSA, at-will provisions, etc.).
• Maintain organized, audit-ready records of all issued offer letters, compensation approvals, and supporting documentation.
• Flag compliance risks proactively and escalate to the appropriate team before letters go out.

Process Improvement

• Identify gaps in the offer letter and onboarding documentation process and propose scalable fixes.
• Support automation or digitization of the letter issuance workflow where applicable.
• Build and maintain SOPs for offer letter drafting and issuance across both geographies.

Compliance Reporting

• Prepare and maintain a monthly headcount and compensation report covering all active employees across India and the United States, including CTC breakdowns, role-wise salary distribution, and new hire compensation data.
• Generate statutory compliance reports on a regular basis, including PF, ESIC, PT, and Gratuity contribution summaries for India, ensuring data accuracy before submission to the Finance and Compliance teams.
• Compile offer letter and appointment letter issuance reports tracking volumes, turnaround times, pending issuances, and any corrections made, shared with the HR and Compliance teams on a monthly basis.
• Maintain and submit gender pay equity reports and diversity-linked compensation analysis as required by the Compliance team for internal audits and regulatory filings.
• Prepare compensation data for SOC 1, SOC 2, ISO, and internal Finance audits, ensuring all employee records, salary components, and benefit deductions are audit-ready and accurately documented.
• Support the annual compensation benchmarking report by collating internal salary data and mapping it against external survey data, highlighting any pay gaps or out-of-band cases for HR leadership review.
• Generate and maintain a benefits enrollment and utilisation report covering health insurance, group mediclaim, and other benefits, shared periodically with the Compliance and Finance teams.
• Prepare ad hoc compensation and headcount reports as requested by the Compliance, Legal, or Finance teams within agreed turnaround timelines.

WHAT WE'RE LOOKING FOR

Must-Have Qualifications

• 2–4 years of hands-on experience in a Compensation & Benefits or HR Operations role.
• Demonstrated experience drafting and issuing offer letters and appointment letters — not just reviewing, but owning the process.
• Exposure to both India and USA hiring practices and the ability to navigate the differences in comp structures.
• Solid understanding of Indian statutory compliance (PF, ESIC, PT, Gratuity, TDS) and working knowledge of US employment basics (at-will employment, FLSA classification, state-specific requirements).
• High proficiency in MS Word and Excel — you are the person others come to for document formatting and data accuracy.
• Extremely high attention to detail — a misplaced number or a missing clause in an offer letter is not acceptable, and you know that.

What Will Set You Apart

• You pick things up quickly. You do not need to be told something twice, and you ask smart questions the first time.
• You can manage multiple open offers simultaneously without dropping the ball on any of them.
• You are comfortable with ambiguity and can operate with minimal hand-holding.
• Experience with HRIS platforms (Workday, SAP SuccessFactors, Darwinbox, ClayHR, or similar).
• Exposure to compensation benchmarking tools or surveys (Mercer, Aon, or similar) is a plus.
• A strong communicator — you write clearly, communicate compensation details in plain English (or Hindi when helpful), and can hold your own in a conversation with Finance or Legal.

EDUCATION

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field. An MBA in HR is preferred but not mandatory if your practical experience is strong.

WORKING STYLE & CULTURE FIT

This role suits someone who is:

• Proactive — you spot issues before they become problems.
• Ownership-driven — you treat every letter that goes out as your signature on it.
• Collaborative — you work well across TA, Finance, Legal, and business leaders.
• Adaptable — US hiring has its quirks, India hiring has its complexity, and you handle both without needing a playbook for every scenario.
• Discreet — compensation data is sensitive. Confidentiality is non-negotiable.

LOCATION & SCHEDULE

Work Location: Pune, Maharashtra, India

Shift: General shift with flexibility for occasional overlap with US time zones (EST/PST) for coordination