Company Secretary

Role & responsibilities

Position Overview

The Company Secretary, will play a pivotal role in ensuring statutory compliance, corporate governance, and effective coordination between the Board, Management, and regulatory authorities.

This position will also manage all corporate secretarial functions, ensuring that the organization adheres to legal standards and in-house policies. This position requires meticulous attention to detail and expert knowledge of corporate governance.

Key Responsibilities

a. Statutory & Regulatory Compliance

• Ensure compliance with the Companies Act, SEBI regulations, and other applicable laws
• File statutory returns and forms with the Registrar of Companies (ROC) and other authorities
• Maintain statutory registers and records as per legal requirements

b. Legal & Secretarial Duties

• Draft and vet legal documents, contracts, and agreements
• Ensure proper documentation and safekeeping of company records
• Liaise with legal counsel and regulatory bodies on compliance matters

c. Board & Committee Support

• Prepare agendas, draft resolutions, and record minutes for Board and Committee meetings
• Advise the Board on governance matters and legal obligations
• Coordinate Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs)

d. Stakeholder Communication

• Manage communication with shareholders, regulators, and internal departments
• Support investor relations and ensure transparency in disclosures

e. Strategic & Administrative Support

• Assist top management in policy formulation and implementation
• Provide secretarial support for corporate actions, mergers, and restructuring
• Contribute to internal audits and risk assessments

Preferred candidate profile

Key Competencies

• Deep understanding of corporate law and governance.
• Proven ability to manage multiple tasks, meet deadlines, and maintain quality standards.
• Strong organizational and interpersonal skills.
• Strong communicator who can advocate governance at the highest levels of decision-making.
• Inspires trust, builds strong teams, and works effectively with cross-functional stakeholders.
• Strong-willed, ethical leader with a focus on driving collective success.

Qualifications & Experience

• Member of the Institute of Company Secretaries of India (ICSI)
• Degree in Law (LLB)
• Upto 5 years in a medium or large organization.