Company Secretary - Legal & Secretarial

Job Summary:

Justo Real fintech is looking for a qualified Legal & Company Secretary professional to manage corporate legal matters, contractual documentation, statutory compliances, and company secretarial activities. The role involves drafting and vetting commercial agreements, handling legal notices, coordinating board and shareholder meetings, and ensuring compliance with applicable corporate laws and regulatory requirements.

The ideal candidate should have strong legal drafting skills, sound knowledge of corporate governance, and the ability to independently manage legal and secretarial responsibilities. Experience in the real estate sector will be an added advantage.

Key Responsibilities:

Legal & Contract Management:

- Draft, review, vet, and standardize term sheets and agreements with real estate developers.

- Prepare and review commercial contracts with vendors, business development partners, telecalling agencies, consultants, and other third parties.

- Review and vet shareholders' agreements, securities-related documents, and share subscription agreements.

- Examine contractual terms to identify legal risks and recommend appropriate modifications to protect the company's interests.

- Handle legal notices and prepare responses to notices received from developers, vendors, employees, and other stakeholders.

- Coordinate with external legal counsel, where required, on legal documentation and other corporate matters.

Company Secretarial & Corporate Governance:

- Organize and coordinate Board Meetings, Extraordinary General Meetings (EGMs), and Annual General Meetings (AGMs).

- Prepare meeting agendas, notices, board resolutions, and other statutory documentation.

- Draft, finalize, and circulate minutes of board and general meetings within the prescribed timelines.

- Maintain statutory registers, minutes books, corporate records, and other company secretarial documents.

- Prepare the Board's Report and ensure timely completion of applicable statutory documentation.

- Manage filings with the Registrar of Companies (ROC), including preparation and submission of relevant forms and supporting documents.

- Monitor compliance with the Companies Act and other applicable corporate laws and regulatory requirements.

Statutory Compliance & CSR:

- Track statutory deadlines and ensure timely completion of corporate compliance obligations.

- Maintain compliance records and documentation for audit, inspection, and regulatory purposes.

- Coordinate Corporate Social Responsibility (CSR) compliance activities, including documentation, reporting, and applicable statutory filings.

- Identify potential compliance gaps and support the implementation of appropriate corrective measures.

Required Skills & Qualifications:

- Qualified Company Secretary (CS) with an LLB degree; both qualifications are mandatory.

- Minimum 5 years of relevant professional experience, including 1 - 2 years of post-qualification experience as a Company Secretary.

- Strong knowledge of corporate law, commercial agreements, and corporate governance practices.

- Hands-on experience in legal drafting, contract review, agreement vetting, and legal notice management.

- Good understanding of Board Meetings, AGMs, EGMs, board resolutions, minutes, and statutory registers.

- Practical knowledge of ROC filings, Companies Act compliance, and company secretarial procedures.

- Familiarity with CSR compliance requirements and related documentation.

- Excellent written and verbal communication skills, with the ability to coordinate with developers, vendors, internal teams, and external legal advisors.

- Strong attention to detail, organizational skills, and the ability to manage multiple legal and compliance deadlines independently.

Preferred Experience:

- Prior experience in the real estate industry, particularly in developer agreements and commercial contract management.

- Experience handling shareholder documentation, securities-related agreements, and corporate transactions.

- Familiarity with compliance audits and regulatory documentation.

Key Skills:

Legal Drafting, Contract Management, Commercial Law, Company Secretary, LLB, Corporate Governance, Companies Act, ROC Filings, Board Meetings, AGM, EGM, Board Resolutions, Legal Notices, Shareholders' Agreements, CSR Compliance, Statutory Compliance, Real Estate Legal.