Buying Executive

Buying Executive | Zavya | Gurugram

Location: Sector 58, Gurugram | Full-Time | Work From Office

Experience: 0-2 years

Preferred Background: Jewellery / Fashion / Accessories / Retail / E-commerce

About the Role

Zavya is looking for a sharp and execution-focused Buying Executive to support day-to-day buying operations, maintain accurate data, coordinate with vendors, and ensure purchase and sampling activities move on time. This is an entry-level role suited for someone who is organized, comfortable with data, and wants to build a career in buying, merchandising, sourcing, and vendor management.

Key Responsibilities

· Maintain buying, PO, sampling, vendor, costing, and delivery trackers.

· Create and update purchase order data and ensure accurate records.

· Follow up with vendors for order confirmation, sampling status, production progress, and dispatch timelines.

· Track pending samples, approvals, delays, and open action items.

· Coordinate with design, merchandising, QC, warehouse, and finance teams.

· Maintain vendor-wise order history, pricing, lead times, and communication records.

· Support new product launch execution through timely follow-ups and tracker updates.

· Flag delays, data mismatches, or missing information to the senior buying team.

· Support invoice, PO, GRN, and basic commercial reconciliation wherever required.

· Prepare daily / weekly buying status updates.

What We're Looking For

· 0-2 years of experience in buying, merchandising, sourcing, operations, or coordination.

· Strong Excel and Google Sheets skills.

· Comfortable working with formulas, lookups, pivots, and large data sets.

· Good communication and follow-up discipline.

· Strong attention to detail and data accuracy.

· Ability to manage multiple tasks and deadlines.

· Willingness to learn vendor management, buying, and product development.

· Jewellery / fashion / accessories exposure will be an advantage.

Success Metrics

· Tracker accuracy and data hygiene

· PO and sampling status accuracy

· Reduction in missed follow-ups

· Timely escalation of delays

· Quality of daily / weekly reporting

· New launch execution support

Why Join Zavya

· Build practical experience in buying, merchandising, and vendor operations.

· Work closely with design, sourcing, merchandising, and business teams.

· Learn the complete product journey from sampling to production and launch.

· Grow into broader buying and merchandising ownership over time.