Bookkeeper: USA Accounting

Job Title: Bookkeeper: US Accounting (Client-Facing)

QuickBooks Online/Xero

Fully Remote

US/Canada (EST) Hours

Compensation: 30,000 - 40,000 per month (Apply only if the compensation works)

Location: Fully Remote

Employment Type: Contract Full Time

Working Hours: 8 hours, starting 9:00 AM EST (Monday to Friday)

Hiring Timeline: Immediate

Experience: At least 2 years in full cycle accounting/bookkeeping

About Us

We provide bookkeeping, accounting and tax support to businesses and accounting firms across North America. We're growing and looking for a detail-oriented bookkeeper who are comfortable being the day-to-day point of contact for clients.

Key Responsibilities

• Day-to-day bookkeeping
• Record and categorize transactions in QuickBooks Online, Xero, or similar platforms
• Manage accounts payable: enter bills, match to POs and receipts, schedule vendor payments
• Manage accounts receivable: raise invoices, apply payments, follow up on overdue balances
• Maintain vendor records, including W-9 collection for 1099 reporting
• Code and reconcile credit card and expense report activity

Month-end close

• Run the monthly close checklist to agreed deadlines
• Reconcile all bank, credit card, loan, and merchant/clearing accounts (Stripe, PayPal, Shopify, etc.)
• Prepare and post adjusting journal entries for accruals, prepaids, deferred revenue, and reclassifications
• Maintain and roll forward supporting schedules for prepaids, accrued liabilities, fixed assets, and loans
• Record depreciation and amortization
• Post payroll journal entries from Gusto, ADP, or similar, and reconcile payroll liabilities
• Reconcile the AR and AP sub-ledgers to the general ledger
• Review the P&L and balance sheet for variances and investigate unusual balances

Reporting

• Prepare monthly financial statements (P&L, balance sheet, cash flow) on an accrual basis under US GAAP
• Prepare management reports, AR/AP aging, and budget-vs-actual comparisons as needed
• Flag issues, anomalies, and cash flow concerns to the manager or client

Year-end and compliance

• Complete year-end close and prepare a clean trial balance and workpapers for the CPA or tax preparer (Forms 1120, 1120-S, 1065, Schedule C)
• Prepare and file 1099-NEC and 1099-MISC forms
• Support state sales tax tracking and filings where applicable
• Respond to CPA and auditor queries and provide supporting documentation

Catch-up and clean-up

• Perform catch-up bookkeeping and clean up prior-period errors on new client files
• Convert cash-basis books to accrual where required
• Process and communicationMaintain organized documentation and close workpapers for review
• Communicate directly with clients to request missing documents and clarify transactions
• Follow internal review procedures and meet turnaround timelines across multiple client files

Requirements

• 2 years of hands-on bookkeeping or accounting experience.
• Strong working knowledge of QuickBooks Online (must-have).
• Native or near-native English fluency, written and spoken; you'll be speaking with North American clients daily.
• Confident, professional communicator who is comfortable on client calls.
• Solid understanding of accounting fundamentals (accruals, reconciliations, AR/AP, month-end close).
• Highly organized, able to manage multiple clients and deadlines at once.
• Able to work EST hours consistently (9:00 AM EST start).
• Reliable internet connection and a quiet home workspace.

Nice to Have

• Exposure to Canadian or US clients.
• Experience with Xero, Dext, Hubdoc or payroll software.
• Degree in Commerce/Accounting, or pursuing CA/CMA/ACCA/CPA.

What We Offer

• Fully remote role.
• Exposure to international clients across diverse industries.
• Opportunity to grow into a senior bookkeeper or accountant role.
• A supportive team with direct mentorship from experienced CPAs/CAs.