Billing Engineer

Billing Engineer - MEP 1. Job Overview 2. Key Responsibilities A. BOQ Preparation and Quantity Take-Offs

• Review architectural, mechanical, electrical, plumbing, firefighting, and civil drawings to extract accurate quantities.
• Prepare and verify Bills of Quantities (BOQs) based on approved drawings, specifications, and project requirements.
• Conduct quantity take-offs and validate measurements against actual site execution.
• Coordinate with design, project, and site teams to resolve quantity discrepancies.

B. RA Bill and Final Bill Preparation

• Prepare, review, and process monthly Running Account (RA) bills and final bills.
• Conduct joint measurements with vendors, subcontractors, consultants, and project teams.
• Verify executed quantities against approved drawings, BOQs, work orders, and contractual terms.
• Maintain accurate billing records and supporting documentation for timely bill certification and payment processing.

C. Subcontractor and Vendor Billing

• Verify, certify, and process subcontractor and MEP vendor bills in accordance with approved work orders and contractual conditions.
• Ensure accurate valuation of executed work and compliance with agreed rates and payment terms.
• Identify discrepancies in submitted bills and coordinate with relevant stakeholders for resolution.
• Maintain records of certified bills, deductions, advances, and outstanding payments.

D. Rate Analysis and Variation Management

• Identify extra items, deviations, and changes in project scope.
• Prepare detailed rate analysis for additional items and non-BOQ activities.
• Document and process change orders, variation claims, and cost adjustments.
• Coordinate with project and commercial teams to ensure proper approval of variations.

E. Material Reconciliation

• Prepare periodic material reconciliation statements for major MEP materials, including pipes, cables, fittings, and equipment.
• Compare material consumption against approved BOQs, issued quantities, and actual site utilization.
• Identify material wastage, shortages, and discrepancies, and coordinate corrective actions.
• Maintain records of material receipts, issues, consumption, and balance quantities.

F. Cost Tracking and Commercial Audits

• Monitor project expenditure and budget utilization against approved project costs.
• Support project cost control through accurate billing, quantity tracking, and commercial reporting.
• Assist in internal and external commercial audits by maintaining complete billing and measurement documentation.
• Ensure compliance with contractual provisions, commercial procedures, and project reporting requirements.

3. Essential Skills and Technical Competencies A. Technical Knowledge

• Strong understanding of MEP systems, including HVAC, electrical, plumbing, and firefighting.
• Knowledge of quantity surveying, BOQ preparation, contract administration, and work valuation.
• Understanding of construction drawings, technical specifications, and contractual billing procedures.

B. Software Proficiency

• Advanced MS Excel skills for quantity calculations, billing statements, reconciliation, and cost tracking.
• Proficiency in AutoCAD for drawing interpretation and quantity take-offs.
• Working knowledge of ERP/SAP systems, preferably SAP Project Systems (PS) or Materials Management (MM) modules.

C. Core Competencies

• Quantity surveying and measurement verification.
• RA bill preparation and certification.
• Rate analysis and variation management.
• Subcontractor and vendor bill verification.
• MEP material reconciliation.
• Project cost monitoring and commercial documentation.
• Coordination with PMC consultants, contractors, vendors, and site teams.

4. Qualifications and Experience

• Full-time Bachelors degree in Mechanical Engineering is mandatory.
• 8-10 years of relevant experience in billing, quantity surveying, and commercial management.
• Mandatory experience in greenfield project setup and execution.
• Experience working with or within reputed Project Management Consultancy (PMC) organizations, such as JLL, Cushman & Wakefield, Knight Frank, or similar firms, is required.
• Relevant experience in MEP billing, contractor management, BOQ preparation, and RA bill certification is essential.

5. Preferred Candidate Profile

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