Associate Finance (Accounts Payable)

Role Summary

Aurigo is looking for an Associate – Finance to own the Accounts Payable (AP) process for the India entity, based out of the Bangalore office. The role covers the full AP lifecycle – vendor onboarding and master data, purchase order creation, bill accounting, payment processing, AP-related cash flow management, internal controls, and audit support. The ideal candidate is detail-oriented, process-driven, and comfortable working with stakeholders across geographies (India, US, Canada, South Africa).

Key Responsibilities

1. Vendor Management & Master Data

• Create and onboard new vendors in the ERP/accounting system, ensuring PAN, GST, bank details, and MSME status are validated and documented.
• Maintain and update the vendor master file with complete and accurate details on an ongoing basis.
• Conduct periodic vendor master data reviews/clean-up and coordinate KYC/compliance document renewals.

2. Purchase Order (PO) Processing

• Raise Purchase Orders in the system as per approved contracts, quotations, or purchase requisitions.
• Verify PO terms (pricing, tax, payment terms, delivery/service schedule) against contractual agreements before release.
• Track open POs and follow up on pending goods/service receipts with requestors and vendors.

3. Bill / Invoice Accounting

• Record vendor bills after 2-way/3-way match with Purchase Orders and goods/service receipt notes.
• Verify invoice accuracy – GST/TDS applicability, cost centre/GL coding, and approvals – prior to booking.
• Resolve invoice discrepancies (price, quantity, tax mismatches) with vendors and internal requestors.
• Ensure timely and accurate accounting of all AP transactions in line with month-end close timelines.

4. Payments Processing

• Prepare periodic payment proposals/runs based on vendor payment terms and due dates.
• Process vendor payments (NEFT/RTGS/cheque) accurately and within approved authorization limits.
• Track TDS deduction, GST reverse charge, and other statutory withholdings on payments.
• Share remittance advices and resolve vendor payment queries in a timely manner.

5. Cash Flow Management (AP)

• Prepare and maintain the AP-side cash outflow forecast/schedule based on vendor due dates and payment terms.
• Prioritize payments to optimize working capital while maintaining vendor relationships and avoiding penalties/interest.

6. Internal Controls & Process Streamlining

• Ensure adherence to AP approval matrices, segregation of duties, and delegation of authority policies.
• Identify gaps in the existing AP process and drive standardization, automation, and efficiency improvements.
• Document and maintain updated Standard Operating Procedures (SOPs) for the AP function.
• Support implementation of system/process controls to minimize errors, duplicate payments, and leakages.

7. Audit & Compliance

• Prepare schedules, reconciliations, and supporting documentation for statutory, internal, and tax audits.
• Respond to audit queries related to vendor bills, POs, payments, and AP ageing in a timely and accurate manner.
• Ensure AP transactions comply with GST, TDS, and other applicable statutory requirements.
• Maintain complete and audit-ready documentation trails for all AP transactions.

8. Reconciliations, Reporting & Other Duties

• Perform periodic vendor statement and AP sub-ledger to GL reconciliations.
• Maintain AP files, trackers, and documentation in a standardized, centralized repository.
• Prepare ad-hoc AP reports and MIS (AP ageing, vendor outstanding, accruals) as required by management.
• Support month-end close activities related to AP (accruals, provisions, GRIR clearing).
• Liaise with interdepartmental stakeholders and teams across geographies (India, US, Canada, South Africa) to obtain approvals and resolve queries.

Required Skills

• Solid understanding of accounting principles and the end-to-end Accounts Payable process.
• Working knowledge of GST and TDS provisions as applicable to vendor payments.
• Proficiency in Microsoft Office, particularly Excel (lookups, pivot tables).
• Hands-on experience with ERP/accounting systems (e.g., SAP, Oracle, NetSuite, Tally, or similar).
• Strong attention to detail, accuracy, and organizational skills.
• Excellent written and verbal communication skills for cross-geography coordination.
• Ability to read and interpret contracts/purchase agreements.
• Ability to work independently, manage timelines, and collaborate within a team.
• Willingness to learn, adapt, and take on new responsibilities as the process evolves.

Educational & Preferred Qualifications

• Bachelor's degree in Commerce, Accounting, or Finance (B.Com/BBA-Finance); M.Com or MBA-Finance is a plus.
• 2+ years of relevant experience in Accounts Payable, General Accounting, or a finance shared-services environment.
• Prior exposure to internal/statutory audit support is an added advantage.
• Understanding of the SaaS/software business model is an added advantage.