Assistant Project Manager

Job Title: Assistant Project Manager – Construction (100% Remote, U.S. Projects)

Company: Smart Build

Location: Fully Remote

PLEASE NOTE: This role requires a minimum of 2 years of direct experience working on U.S.-based construction projects. Candidates without U.S. construction industry experience will not be considered.

Are you looking for more than just another construction coordination role

About Smart Build & The Role: Smart Build is a fast-growing construction company specializing in multifamily renovations and capital improvement (CapEx) projects across the United States. We are looking for a highly organized, proactive Assistant Project Manager (APM) who wants to grow into a future Project Manager.

This is not a back-office administrative position. You will work directly alongside experienced PMs, manage multiple moving parts, and gain hands-on exposure to every phase of the construction lifecycle. We move quickly, communicate openly, and trust our team to take ownership and solve problems before they escalate.

What You'll Do:

Project Planning & Scheduling

• Support Project Managers in planning and executing construction projects from award through closeout
• Develop, maintain, and update project schedules
• Monitor project milestones and identify potential schedule risks
• Coordinate project activities to ensure deadlines are achieved
• Assist with schedule recovery planning when projects encounter delays

Procurement & Material Management

• Coordinate material purchasing and procurement activities
• Obtain pricing from vendors and suppliers
• Track long-lead items and delivery schedules
• Verify materials align with project scope and specifications
• Help prevent procurement-related delays that could impact project schedules

Project Coordination & Communication

• Serve as a key point of coordination between Project Managers, subcontractors, vendors, clients, and internal teams
• Maintain project visibility through consistent communication and follow-up
• Escalate issues proactively before they become major project impacts
• Support subcontractor coordination and schedule accountability

Construction Administration

• Maintain project documentation, including contracts, permits, drawings, and project records
• Assist with subcontractor agreements, work authorizations, and Change Orders
• Track RFIs, submittals, permits, approvals, and project deliverables
• Ensure project documentation remains organized and up to date

Budget & Cost Control

• Review invoices and support cost tracking efforts
• Verify completed work aligns with billing requests
• Assist with budget monitoring and forecasting
• Identify potential cost concerns and communicate them early

Remote Project Oversight

• Review project photos, reports, and field documentation
• Identify potential quality concerns, scope discrepancies, or project risks
• Provide Project Managers with timely feedback and recommendations
• Help maintain project accountability and visibility throughout execution

Non-Negotiable Requirements:

• 3–5+ years of professional experience in construction project coordination, project engineering, or assistant project management.
• 2–3+ years of direct experience supporting U.S.-based construction companies or U.S. construction projects.
• Proven hands-on experience managing RFIs, Submittals, Procurement, and Change Orders.
• High level of self-motivation and the ability to seamlessly manage projects in a fast-paced, 100% remote environment.
• Proficiency with Microsoft Office, particularly Excel.

Preferred Qualifications & Tech Stack:

• Direct experience with U.S. multifamily renovations or CapEx projects.
• Proficiency in industry-standard construction software (Procore, Smartsheet, MS Project, Buildertrend, or Bluebeam).
• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or equivalent field experience.

What We Offer:

• Permanent remote work environment.
• Competitive base salary + comprehensive benefits.
• A clear, defined career pathway into Project Management leadership.
• Exposure to large-scale, national renovation projects.
• Company events and a collaborative, supportive team culture.

Ready to Build Something Great If you have the U.S. construction experience we need and are ready to take ownership of your career, apply today!