Assistant Manager- Commercial & Procurement Coordinator

Ascentis is an international engineering and project management consultancy focused on hospitality and commercial developments across South Asia and East Africa. Founded in 2007, our team works alongside world-class developers and hotel operators to deliver exceptional outcomes on complex, high-value projects. Our success is built on clear thinking, decisive leadership and a collaborative, people-first approach.

Job Title- Assistant Manager- Commercial & Procurement Coordinator

Location- Gurugram (Aero city)- Client office

Working hours- 9:00 am 6:00 pm

Working days- Monday to Friday and alternate Saturday working.

Job Description

Roles & Responsibilities

• Prepare, review, and maintain BOQs, Work Orders (WO), and Purchase Orders (PO).
• Monitor project budgets, CAPEX, OPEX, committed costs, and budget utilisation.
• Prepare internal budget transfer requests and coordinate approvals.
• Coordinate procurement activities, including quotation analysis and preparation of comparative statements.
• Review commercial quotations for rates, scope, exclusions, taxes, and payment terms.
• Verify and reconcile contractor bills against approved BOQs, WOs, POs, and previous payments.
• Maintain budget trackers, procurement status, outstanding commitments, and commercial MIS reports.
• Process and monitor commercial transactions in Oracle, SAP, or other ERP systems.
• Coordinate with project, procurement, finance, and accounts teams for commercial approvals and payment processing.
• Ensure accuracy of commercial records and compliance with internal approval procedures.

Required Skills & Qualifications

• Graduate in Commerce, Finance, Engineering, or a related discipline.
• Sound knowledge of BOQs, WOs, POs, project budgeting, CAPEX/OPEX, and bill reconciliation.
• Working knowledge of Oracle, SAP, or any other ERP system.
• Strong Excel skills and experience in preparing comparative statements and MIS reports.
• Good analytical, coordination, and documentation skills.