Administration Officer

Job Description Admin Officer

Qualifications & Experience:

Education: Graduate in Accounts or related field.

Experience: 5 to 10 years of relevant experience in administrative roles. Age: Below 32 years.

Skills: Strong communication and interpersonal skills. o Knowledge and hands on experience with Import-Export procedures.

Responsibilities:

Purchase Orders & Payments : Processing Purchase Orders (POs) and ensuring timely follow-ups, including dispatch status. o Handling payment follow-ups and ensuring timely settlements. o Managing Debit Note and Credit Note follow-ups. o Coordinating vendor payments and maintaining a weekly cash statement.

Service Support:

Preparing and managing service-related documentation (MOC, Quotations, etc.). Handling demo printer, upgrades, and buyback printer-related tasks. o Providing support for FRA material in collaboration with the Plant team.

Inventory Management:

Maintaining consumables/spares inventory at the branch. Reconciling inventory on a monthly basis and sending reports to Head Office (H.O.).

Customer & Team Coordination :

Attending to customer calls and resolving queries. o Managing courier follow-ups for consumables and spares.

Tracking and managing attendance for the Sales and Service teams. Preparing and coordinating daily work schedules for Sales and Service teams.

Office Administration:

Handling ticket bookings for employees and maintaining office records.

Managing office maintenance, including telephone/mobile bill follow-ups.

Ensuring asset issue and handover formalities are completed efficiently.

Bank & Financial Tasks:

Managing bank-related tasks and ensuring smooth operations. Handling daily administrative tasks and documentation.

Import-Export Coordination:

Managing documentation and compliance for Import and Export operations. Liaising with logistics providers and ensuring timely shipments. Tracking and reconciling import-export payments and duties

Interested candidates can share their updated resume on [email removed]

Regards,

Rutuja Patil

[email removed]