Admin and Operations Executive

Key Responsibilities

• Coordinate with project teams, management, clients, consultants, and vendors to ensure smooth information flow and timely follow-ups.
• Track project-related activities, pending tasks, timelines, and deliverables, and follow up with the concerned teams.
• Facilitate communication and coordination between internal departments and external stakeholders.
• Organise meetings, schedule appointments, prepare agendas, and maintain meeting records and action points.
• Support project teams with documentation, reports, data management, and status updates.
• Coordinate with vendors for quotations, deliveries, service requirements, and other project-related activities.
• Monitor pending requirements and ensure timely updates and closure of action items.
• Assist in day-to-day administrative and operational activities to ensure efficient functioning.
• Maintain records, trackers, reports, and essential documentation for projects and internal operations.
• Coordinate with HR, Admin, Finance, and other teams for employee-related, administrative, and operational requirements.
• Identify coordination gaps, communicate challenges, and ensure timely resolution by involving the relevant stakeholders.
• Handle general coordination activities and additional responsibilities as required.

What Were Looking For

• Strong organisational, coordination, and follow-up skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and work with different teams.
• A proactive approach, attention to detail, and problem-solving ability.
• Proficiency in MS Office, particularly Excel, Word, and email communication.
• Ability to take ownership of tasks and ensure timely completion.