Accounts Payable Specialist (QuickBooks Online)

Job Overview:

Our client is seeking an Accounts Payable Specialist (QuickBooks Online) to support their Director of Finance and Administration and Purchasing Manager. In this dual-function role, you will spend approximately 5 hours a day handling full-cycle accounts payable in QuickBooks Online and 3 hours a day supporting the parts department with purchase orders and vendor coordination. Additionally, you will cross-train on existing team workflows to provide seamless operational coverage.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM CT, with a 1-hour unpaid break (40 work hours per week)

Responsibilities:

• Enter and code vendor bills accurately in QuickBooks Online.
• Match bills to purchase orders and shop service orders prior to approval.
• Reconcile vendor statements and resolve missing or duplicate invoices.
• Prepare payment runs and maintain clean vendor records.
• Communicate via phone and email with U.S. vendors and accountants to resolve discrepancies.
• Assist the Purchasing Manager with purchase orders, vendor quotes, and order follow-up.
• Look up and verify part numbers for the parts department.
• Cross-train on existing team member workflows to provide coverage when needed.

Requirements:

• Proven hands-on experience with QuickBooks Online and full-cycle accounts payable workflows.
• Clear, confident spoken and written English skills for regular phone and email interactions with U.S. vendors and accountants.
• Strong spreadsheet skills and ability to quickly learn web-based software platforms.
• Strong attention to detail to avoid misapplied payments or part number errors.
• Excellent organizational and self-direction skills with proactive follow-up habits.
• Ability to work during U.S. Central Time business hours.

Preferred Qualifications:

• U.S. education or U.S. work experience.
• Experience with 1099 preparation and W-9 collection.
• Experience with multi-location or multi-entity bookkeeping.
• Familiarity with Expensify, bill-pay platforms, or OCR-based AP tools.
• Experience with ERP, inventory, or shop management systems.
• Background or familiarity with trucks, buses, automotive, or heavy equipment industries.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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