Accounts Payable Manager

Company overview:

PEP is a dynamic personal care company that proudly houses two innovative brands – mCaffeine & Hyphen. With a passion for creating high-performance, conscious, and consumer-loved products, we are redefining the way personal care is experienced. While mCaffeine is India's first caffeinated personal care brand, loved for its energizing and playful approach, Hyphen is built on the philosophy of simplifying skincare through science-backed formulations. Together, our brands reflect PEP's mission to deliver quality, creativity, and care to millions of consumers. We believe in Confidence over all skin & body biases.

Come, join the pack!

About the Role:

We are looking for an experienced Accounts Payable Manager to lead the end-to-end accounts payable function, ensuring timely and accurate processing of vendor payments while maintaining strong financial controls and compliance. The ideal candidate will have experience in FMCG, Beauty & Personal Care, Retail, or D2C businesses with high transaction volumes and multiple stakeholders.

The role requires close collaboration with Procurement, Supply Chain, Commercial, Taxation, Treasury, and Business teams to ensure efficient invoice processing, vendor reconciliation, and process improvements.

Key Responsibilities:

Accounts Payable Operations

• Manage the complete Accounts Payable cycle, including invoice verification, booking, approvals, and vendor payments.
• Ensure timely processing of vendor invoices and adherence to payment timelines.
• Monitor AP ageing and resolve pending invoices and payment issues.
• Oversee vendor reconciliations and resolve discrepancies promptly.
• Review employee reimbursements and ensure compliance with company policies.

Vendor & Stakeholder Management

• Build and maintain strong relationships with vendors and internal stakeholders.
• Coordinate with Procurement, Supply Chain, Logistics, Manufacturing, and Business teams to resolve invoice and payment-related issues.
• Address vendor queries and ensure smooth payment operations.

Compliance & Controls

• Ensure compliance with GST, TDS, MSME regulations, and other statutory requirements.
• Maintain adherence to internal financial controls, SOPs, and audit requirements.
• Support statutory, internal, and tax audits by providing necessary documentation.

Financial Reporting

• Prepare AP MIS reports, ageing reports, payment forecasts, and cash flow schedules.
• Track outstanding liabilities and provide timely reports to Finance leadership.
• Support month-end and year-end financial closing activities.

Process Improvement

• Identify automation opportunities to improve AP efficiency.
• Drive process standardization and strengthen internal controls.
• Improve invoice turnaround time and payment accuracy.

Team Management

• Lead, mentor, and develop the Accounts Payable team.
• Allocate work, review performance, and ensure SLA adherence.
• Foster a culture of accuracy, ownership, and continuous improvement.

Preferred Experience

• 6–12 years of experience in Accounts Payable.
• Experience handling high-volume vendor transactions.
• Strong understanding of GST, TDS, vendor accounting, and audit processes.
• Bachelor's degree in Commerce, Finance, or Accounting.
• CA, CMA, MBA (Finance), or equivalent qualification preferred.
• Experience in Beauty & Personal Care, FMCG, Retail, Consumer Goods, or D2C organizations is preferred.