Accounts and Admin Executive

Company: Adosphere Brandings Private Limited

Location: Bangalore

Employment Type: Full-time | Work from Office

Company Description

Adosphere is a communication technology company specializing in strategic communication, digital outreach, and campaign execution. With over 1,000 campaigns delivered for more than 100 organizations, we leverage technology and audience insights to create impactful communication solutions.

Role Overview

We are looking for an organized and proactive Accounts & Admin Executive to manage accounting operations, office administration, vendor coordination, and workplace facilities, ensuring smooth day-to-day business operations.

Key Responsibilities

Accounts & Finance

• Maintain books of accounts, invoices, vouchers, and financial records.
• Handle accounts payable/receivable, bank reconciliation, vendor payments, and expense tracking.
• Assist with GST, TDS, taxation, and other applicable statutory compliances.
• Prepare financial reports, MIS statements, and expense summaries.
• Process employee reimbursements and maintain payment records.

Administration & Operations

• Manage daily office operations, facilities, housekeeping, maintenance, and office supplies.
• Coordinate with vendors for quotations, procurement, service agreements, payments, and renewals.
• Maintain office inventory, IT assets, equipment records, and asset allocation.
• Handle travel arrangements, flight and hotel bookings, transportation, and other business travel requirements.
• Coordinate office repairs, utility bills, internet connectivity, and other facility-related requirements.
• Manage courier services, documentation, filing, and official correspondence.
• Maintain employee attendance records and assist HR with onboarding documentation and exit formalities.
• Coordinate office events, meetings, employee engagement activities, and festive celebrations.
• Ensure office security, cleanliness, safety, and compliance with applicable workplace requirements.
• Monitor administrative expenses, maintain records, and identify opportunities for cost optimization.
• Coordinate with building management, service providers, and internal teams to resolve operational issues.

Qualifications & Skills

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 2–4 years of experience in accounts and office administration.
• Knowledge of accounting principles, GST, TDS, and statutory compliance.
• Proficiency in Tally Prime/ERP, MS Excel, and Google Sheets.
• Strong vendor management, coordination, negotiation, and organizational skills.
• Ability to multitask, manage deadlines, and work independently.