BENGALURU · FULLTIME
Workplace Experience Coordinator
Jones Lang Lasalle
Bengaluru · onsite · Posted 3d ago
Sourced from
Undisclosed2–5 yrsfulltimeBengaluru
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Section · 01
About this role
Job Summary
Job Details
Job Responsibilities
Key Deliverables
Qualifications
Key Competencies
Location
Scheduled Weekly Hours
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
The Procurement Operations Executive will support end-to-end procurement for workplace events, employee engagement programs, leadership visits, and office requirements. The role focuses on requirement validation, vendor coordination, quotation analysis, Purchase Order (PO) tracking, invoice support, budget reporting, and procurement compliance in partnership with the Workplace Experience (WEP), Procurement, and Finance teams.
Job Details
Job Location: Gurugram
Designation: Workplace Experience Coordinator
Educational Qualification: Graduate degree required, preferably in Commerce
Experience Required: 2-5 years of experience
Shift Timings: General Shift
8AM to 5PM, 9AM to 6PM, 10AM-7PM, 12PM to 9PM
Work Schedule: 6 Days/week
Specific Skills: Proficient in data analysis with core competencies in vendor management, price comparison analysis, numerical and data analytics, procurement pricing, and creating comparison spreadsheets.
Job Responsibilities
- Manage procurement requirements for workplace events, engagement programs, leadership visits, and office initiatives.
- Collect clear specifications, quantities, timelines, and budgets from internal stakeholders.
- Coordinate with approved vendors to obtain competitive quotations within defined timelines.
- Prepare commercial comparison statements and support vendor selection based on cost, quality, service, and compliance.
- Raise and track purchase requisitions and coordinate PO creation, approval, amendment, utilization, and closure.
- Validate quotations, POs, Statements of Work (SOWs), invoices, and supporting documents against approved scope and budget.
- Monitor event and operational spend, identify variances, and maintain accurate budget-utilization trackers.
- Coordinate vendor onboarding and ensure required due-diligence and compliance documents are complete.
- Follow up with vendors and internal teams for timely delivery, invoice submission, and payment processing.
- Maintain procurement records, approvals, quotations, POs, invoices, and closure documents for audit readiness.
- Prepare periodic MIS reports covering PO status, spend, savings, procurement turnaround time, and pending actions.
- Support cost optimization, vendor benchmarking, process standardization, and continuous improvement initiatives.
- Escalate procurement delays, documentation gaps, budget deviations, or policy non-compliance to the relevant stakeholders.
- Worked as back-up for WEP Ambassador for all day to day events and support.
Key Deliverables
- Quotation and commercial comparison tracker
- Purchase requisition and PO status tracker
- Budget utilization and variance report
- Procurement savings and cost benchmark report
- Vendor onboarding and compliance tracker
- Invoice and payment follow-up tracker
- Vendor performance scorecard
- Monthly procurement MIS and leadership dashboard
- Complete procurement documentation and audit-ready repository
Qualifications
- Bachelor's degree in commerce, Business Administration, Supply Chain, Facility Management, or related field.
- 2 to 5 years of experience in procurement operations, workplace services, facilities, or event procurement.
- Experience in quotation analysis, vendor coordination, PO management, invoice processing, and budget tracking.
- Good working knowledge of procurement policies, approval of workflows, commercial terms, and financial processes.
- Proficiency in Microsoft Excel trackers, MIS reports, cost comparisons, and data analysis; knowledge of Power BI is an advantage.
- Exposure to SAP, ServiceNow, or similar procurement/ERP systems is preferred.
- Strong analytical, organizational, communication, stakeholder management, and follow-up skills.
- Ability to manage multiple requirements, meet timelines, and work independently with attention to detail.
Key Competencies
- Procurement and commercial analysis
- Vendor and stakeholder coordination
- PO, invoice, and budget management
- MIS reporting and Excel proficiency
- Compliance and documentation control
- Cost optimization and problem-solving
Location
On-site Bengaluru; Gurugram
Scheduled Weekly Hours
48
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
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Section · 02
Skills
erp systemsfinancial processesDashboardAnalyticsFacility ManagementData AnalyticsBudget ManagementERPEmployee EngagementAdministrationdata analysiscompliancefinanceCommercial Real EstateArtificial Intelligence
Section · Company
About JLL
Jones Lang Lasalle
Real Estate
11.4k+
employees
1999
27 years old
Mumbai, Maharashtra
India
₹6.8L PA avg
Avg at JLL
About
JLL is a global real estate services firm specialising in commercial property and investment management, providing services for real estate owners, occupiers and investors worldwide
Industries
Real EstateEngineering & Construction
Employee ratings
10 reviews
4.1/ 5
Culture
2.8
Career growth
2.4
Work-life
3.6
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