Workflow Architect

About Us:

VYOM is recognized globally as one of the leading Architecture firms from India. Founded in 2000, the firm is headquartered out of New Delhi and delves into both design and turnkey projects. Since its inception, VYOM has worked on diverse projects ranging from corporate offices, institutions, industrial, hospitality, and residential buildings to Master Plan of corporate setups and Design of Townships. VYOM has all the competencies and in-house resources such as mechanical, electrical, P.H.E, B.E.M, etc. to develop & deliver a project from conceptualization to completion. We are able to ensure quality and control costs benefits that we pass on to our clients because of the integrated approach.

Workflow Architect to the MD/CEO

Company: Vyom AEC Pvt. Ltd.
Location: Okhla Phase III, New Delhi
Experience: 1-5 Years
Qualification: B.Arch/ B.Tech in Civil Engineering
Employment Type: Full-Time
Reports To: Managing Director

About the Role

Vyom AEC is looking for a highly organized, proactive and technically sound Workflow architect to the MD/CEO who will work closely with the Managing Director/CEO and support him in managing day-to-day priorities, client coordination, drawings, meetings, schedules and key business activities.

The ideal candidate should have a strong background in Architecture or Civil Engineering, should be creative and should have excellent advanced AI skills in Claude/Open AI, coordination skills, and the ability to independently manage multiple priorities while working in a fast-paced environment.

This role requires someone who can understand technical drawings and project-related discussions while also effectively supporting the MD/CEO with creative, executive and administrative responsibilities.

Key Responsibilities

1. MD/CEO Support & Coordination

• Work closely with the MD/CEO on day-to-day design, business and project-related activities.
• Organize and prioritize the MD/CEO's schedule, meetings, appointments and commitments including attending meetings with him.
• Manage calendar, meeting schedules, reminders and follow-ups.
• Prepare meeting agendas, notes, presentations and other documents as required.
• Track important action items and ensure timely follow-up with relevant teams.
• Coordinate with internal departments and senior team members on behalf of the MD/CEO.
• Maintain confidentiality of sensitive business and client information.

2. Technical & Project Coordination

• Review, organize and coordinate architectural/engineering drawings and project documentation.
• Coordinate with architects, engineers, consultants and project teams for drawings and technical requirements.
• Assist the MD/CEO in reviewing project drawings, presentations and other technical documents.
• Follow up with teams regarding drawing revisions, submissions, approvals and deadlines.
• Maintain proper organization and tracking of important project documents.
• Maintain and update the drawing issue/revision tracker"

3. Client & External Coordination

• Coordinate client calls, meetings and discussions on behalf of the MD/CEO.
• Communicate with clients, consultants, vendors and other stakeholders professionally.
• Schedule client meetings and ensure all required documents/presentations are ready.
• Prepare meeting briefs and follow up on commitments and deliverables.
• Maintain professional relationships with key clients and stakeholders.

4. Meetings & Follow-Ups

• Attend important internal and external meetings with the MD/CEO when required.
• Record key discussion points, decisions and action items.
• Maintain an action tracker and follow up with respective stakeholders.
• Ensure closure of pending items within agreed timelines.
• Prepare and circulate minutes of meeting within 24 hours"

5. Executive & Business Support

• Assist the MD/CEO with presentations, reports, MIS and business-related documentation.
• Conduct basic research and compile information as required for management decisions.
• Coordinate special projects and assignments entrusted by the MD/CEO.
• Support business development, client presentations and important company initiatives when required.
• Handle ad-hoc responsibilities and priority assignments from the MD/CEO.
• Use AI tools to speed up drafting of routine documents, summaries and reports

Required Skills & Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong follow-up and coordination abilities.
• Ability to multitask and manage changing priorities.
• Good understanding of architectural/engineering drawings.
• Strong proficiency in MS Office Word, Excel and PowerPoint.
• Ability to prepare professional presentations and reports.
• Strong attention to detail.
• Professional personality and ability to interact confidently with clients and senior stakeholders.
• High level of discretion and confidentiality.
• Ability to work independently with minimal supervision.
• Strong ownership and problem-solving approach.

Educational Qualification

Mandatory:

• Bachelor of Architecture (B.Arch )OR

B.Tech / B.E. in Civil Engineering

Experience

• 1–5 years of relevant professional experience.
• Experience in an Architecture, Engineering, Construction, PMC, Real Estate or AEC environment will be preferred.
• Candidates with prior experience working directly with a MD, CEO, Director, Principal Architect or senior leadership will be preferred.

Ideal Candidate

The ideal candidate will be someone who combines technical understanding with executive coordination skills — capable of understanding drawings and project discussions while confidently managing the MD/CEO's calendar, meetings, client interactions, documentation and follow-ups.

The role requires a mature, well-presented and highly dependable professional who can act as an effective bridge between the MD/CEO, internal teams, clients and external stakeholders. Comfortable working with digital tools and adapt new software/AI tools as needed.

Key Attributes:
Ownership | Confidentiality | Communication | Technical Understanding | Organization | Proactiveness | Attention to Detail | Follow-through

JOB TYPE: FULL TIME

DAYS: MON-SAT (Alternate Saturdays Off)

TIME- 10am-7pm

LOCATION- OKHLA PHASE 3

COMPANY WEBSITE: https://vyomaec.com/