Weigh Bridge executive

Role & responsibilities- To ensure accurate, timely, and systematic weighing of all incoming and outgoing vehicles carrying raw materials, finished goods, consumables, scrap, and other materials, while maintaining proper weighbridge records and documentation in compliance with company procedures.

A. Vehicle Weighing Operations

• Operate the electronic weighbridge system for all incoming and outgoing vehicles.
• Record gross weight, tare weight, and net weight accurately.
• Ensure vehicles are properly positioned on the weighbridge before weighing.
• Verify vehicle number, transporter details, material description, and other relevant information.
• Conduct first and second weighments as per company procedure.
• Ensure no unauthorized person operates or interferes with the weighbridge system.

B. Incoming Material Weighing

• Weigh incoming raw materials such as iron ore, coal, coke, scrap, alloys, limestone, consumables, etc.
• Verify material against purchase orders, delivery challans, gate entries, and other documents.
• Coordinate with Stores, Purchase, Quality, Security, and concerned departments regarding material receipt.
• Report any discrepancy between physical material/document details and weighbridge records.

C. Finished Goods / Outgoing Material

• Weigh vehicles carrying finished steel products, scrap, returns, and other outgoing materials.
• Verify dispatch documents, sales orders, delivery challans, loading details, and vehicle information.
• Ensure accurate net weight before issuing the final weighment slip.
• Coordinate with Dispatch, Sales, Logistics, and Security for smooth vehicle movement.

D. Documentation & Record Keeping

• Maintain daily weighbridge records and transaction logs.
• Prepare and issue weighment slips as per authorized procedure.
• Maintain records of gross, tare, and net weights.
• Ensure proper documentation of cancelled, revised, or duplicate weighment slips.
• Maintain shift-wise and daily reports.
• Support reconciliation of weighbridge data with Stores, Production, Dispatch, and Accounts records.

E. System & Control

• Ensure proper functioning of weighing software, computer, printer, display unit, and related equipment.
• Immediately report any technical problem, abnormal reading, or system failure to the concerned authority.
• Ensure regular calibration and verification of the weighbridge as per statutory/company requirements.
• Maintain records related to calibration, inspection, and maintenance.
• Monitor CCTV/vehicle positioning arrangements where applicable to prevent weighing irregularities.

F. Coordination & Compliance

• Coordinate with Security for vehicle entry and exit control.
• Coordinate with Transporters and Drivers for smooth weighing operations.
• Follow company SOPs, safety rules, and internal control procedures.
• Ensure compliance with applicable Legal Metrology/weighbridge requirements.
• Maintain confidentiality and integrity of weighment data.
• Immediately escalate suspected manipulation, overloading, duplicate weighing, or discrepancies.

3. Shift Responsibilities

• Work in rotational shifts as required by plant operations.
• Complete proper shift handover to the incoming Weighbridge Executive.
• Communicate pending transactions, discrepancies, system issues, and important observations during shift handover.
• Ensure uninterrupted weighbridge operations during the shift.

4. Key Performance Indicators (KPIs)

• Accuracy of weighment records.
• Zero/minimum weighing errors.
• Timely processing of vehicles.
• Accuracy and completeness of documentation.
• Proper reconciliation of weighbridge transactions.
• Compliance with SOP and statutory requirements.
• Prevention/detection of unauthorized or irregular transactions.
• Timely reporting of system/equipment failures.
• Smooth coordination with Logistics, Security, Stores, Dispatch, and Accounts.

5. Qualification

• Minimum: Graduate in Commerce, Science, Arts, or equivalent.
• Diploma/qualification in Logistics, Supply Chain, Operations, or related field will be an advantage.
• Candidates with experience in a manufacturing/steel plant weighbridge operation will be preferred.

6. Experience

• Executive Level: 25 years of relevant experience in weighbridge, logistics, dispatch, stores, or manufacturing operations.
• Experience in a steel plant, foundry, cement plant, mining, or other heavy manufacturing industry will be preferred.

7. Required Skills

• Good knowledge of weighbridge operations and weighing procedures.
• Basic knowledge of ERP/SAP or weighbridge software.
• Good knowledge of MS Excel and documentation.
• Numerical and data-handling skills.
• Attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently in a shift environment.
• Strong integrity and ability to maintain transaction confidentiality.
• Ability to identify discrepancies and escalate issues promptly.

8. Authority & Accountability

The Weighbridge Executive is responsible for the accuracy, integrity, and timely recording of all weighbridge transactions handled during the assigned shift. Any unusual weight variation, document mismatch, system malfunction, or suspected irregularity must be immediately brought to the notice of the reporting manager.

9. Safety Responsibilities

• Follow all plant safety rules and PPE requirements.
• Do not enter restricted areas unnecessarily.
• Ensure safe movement of vehicles around the weighbridge.
• Never stand in unsafe locations around moving/heavy vehicles.
• Immediately report unsafe conditions, accidents, or near misses.

Preferred candidate profile -

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