Warehouse Manager

Quest Line Consultancy is recruiting a Warehouse Manager for our highly reputed client in the Renewable Energy & Construction sector with Head quarter based in Suva,Fijian exciting opportunity to be part of a growing professional team delivering meaningful projects in Fiji & across Pacific Region.

Position Purpose:

• The Warehouse Manager is responsible for the overall management of warehouse operations within an EPC (Engineering, Procurement and Construction) environment. The role ensures efficient receipt, storage, inventory control, preservation, and dispatch of materials, equipment, tools, and project supplies to support project execution and operational requirements.
• The Warehouse Manager is accountable for maintaining accurate inventory records, ensuring timely material availability for projects, minimizing stock variances, and implementing warehouse best practices while maintaining compliance with company safety and quality standards.

Key Responsibilities

The position will achieve its purpose through the following:

1. Warehouse Operations Management

• Manage all day-to-day warehouse operations.
• Ensure efficient receiving, storage, preservation, and dispatch of materials.
• Maintain organized warehouse layouts and storage locations.
• Monitor material handling activities to prevent damage and losses.
• Ensure warehouse housekeeping standards are maintained.
• Optimize warehouse space utilization and storage practices.

2. Inventory Management

• Maintain accurate inventory records and stock controls.
• Conduct regular stock counts and annual stock audits.
• Monitor stock levels and recommend replenishment requirements.
• Investigate and resolve stock discrepancies.
• Implement stock rotation and preservation procedures.
• Ensure inventory accuracy and traceability of materials.

3. Warehouse System Implementation

• Assess existing warehouse processes and identify improvement opportunities.
• Lead the selection and implementation of a Warehouse Management System (WMS) or inventory management software.
• Develop stock coding, labelling, and material identification standards Establish barcode and tracking processes where applicable.
• Configure warehouse locations, item categories, and inventory controls within the system.
• Ensure all inventory transactions are captured and recorded accurately.
• Develop inventory dashboards and warehouse performance reporting.

4. Process Development & Controls

• Develop and implement Warehouse Standard Operating Procedures (SOPs).
• Establish controls for receiving, issuing, transferring, and returning materials.
• Develop authorization procedures for inventory movements.
• Establish minimum and maximum stock level controls.
• Implement cycle-counting and stock verification programs.
• Ensure compliance with internal controls and audit requirements.

5. Staff Training & Change Management

• Train warehouse personnel on warehouse systems, SOPs, and inventory controls.
• Develop user manuals and training materials.
• Monitor user compliance and system utilization.
• Conduct refresher training and competency assessments.
• Drive continuous improvement and best practices within warehouse operations.
• Promote accountability and ownership among warehouse staff.

6. Material Receiving and Inspection

• Verify incoming materials against purchase orders and delivery documentation.
• Coordinate inspections with Logistics, Engineering, and Project teams.
• Identify and report damaged or non-conforming materials.
• Maintain accurate receiving records.
• Ensure timely processing of received materials into inventory.

7. Material Dispatch & Project Support

• Coordinate timely dispatch of materials to project sites.
• Verify material issue documentation prior to dispatch.
• Track material movements between warehouse and project locations.
• Support Project Managers and Site Supervisors with material planning.
• Ensure urgent material requirements are prioritized.

8. Asset and Tool Control

• Maintain records of company tools, equipment, and assets.
• Monitor issuance, return, and condition of assets.
• Conduct regular verification of tools and equipment.
• Investigate missing or damaged assets.

9. Team Leadership

• Supervise warehouse staff and contractors.
• Allocate daily workloads and responsibilities.
• Monitor productivity and performance.
• Support employee development and training.
• Foster a safety-focused and customer-focused culture.

10. Health, Safety & Compliance

• Ensure compliance with all Health, Safety, Environmental, and Quality requirements.
• Conduct regular warehouse safety inspections.
• Ensure safe operation of forklifts and material handling equipment.
• Maintain emergency preparedness procedures.
• Report and investigate safety incidents.
• Ensure compliance with company QHSE policies and procedures.

11. Reporting & Documentation

• Prepare monthly warehouse performance reports.
• Report inventory accuracy, stock variances, and system utilization metrics.
• Maintain accurate records of receipts, issues, transfers, returns, and adjustments.
• Support internal and external audits.
• Provide management with recommendations for process improvements.

Qualification

• Degree or Diploma in Supply Chain Management, Logistics, Warehouse Management, Business Administration, Engineering, or related field.
• Certification in Inventory or Supply Chain Management.
• Forklift Safety Certification.
• Warehouse Management System (WMS) or inventory management software.

Essential

• Minimum 5 years warehouse management experience.
• Experience in EPC, construction, engineering, manufacturing, or industrial operations.
• Strong inventory management knowledge.
• Understanding of warehouse best practices.
• Experience managing project materials and construction inventories.
• Strong leadership and team management skills.
• Excellent analytical and reporting abilities.
• Knowledge of material handling equipment.
• Strong computer skills including Excel and Warehouse Management System (WMS) or inventory management software.

Salary & Benefits:

12-17 Lacs /Annum +Expat Benifits