Warehouse Executive

Role Purpose :
To oversee and manage end-to-end operations of CFA (Carrying & Forwarding Agent) / Distribution Centers, ensuring efficient inventory management, timely dispatch, compliance with operational standards, and cost control, while maintaining product quality and hygiene. 

Scope of Role 
 Management of CFA / Distribution Centers 
 Handling outbound distribution and inter-warehouse movements 
 Ensuring coordination between plant, CFA/DC, and customers 

Key Responsibilities 
1. CFA/DC Operations Management 
    Oversee day-to-day operations at CFA / DC locations. 
    Ensure smooth functioning of warehousing, dispatch, and documentation activities. 
2. Invoicing & Documentation 
    Ensure accurate and timely invoicing of materials to all customers from CFA/DC and plant. 
    Maintain proper documentation and system updates for all dispatches. 
3. Inventory Management 
    Manage and control inventory at CFA / DC. 
    Ensure stock accuracy through regular monitoring and reconciliation. 
    Maintain minimum stock variances and ensure system hygiene. 
4. FIFO Compliance 
    Ensure strict adherence to FIFO (First In First Out) principles. 
    Minimize expiry and aging losses through effective stock rotation. 
5. Freight & Invoice Processing 
    Manage freight and warehouse invoice booking for CFA/DC operations. 
    Ensure timely verification and submission as per company guidelines. 
6. Dispatch & Vehicle Loading 
    Supervise &/or Coordinate loading of vehicles at CFA/DC. 
    Ensure correct quantity, product, and documentation prior to dispatch. 
    Optimize loading efficiency and reduce turnaround time. 
7. Hygiene, Safety & Audit Compliance 
    Ensure hygiene standards are maintained at CFA/DC. 
    Conduct frequent stock audits and physical verification. 
    Ensure compliance with safety and regulatory standards. 
8. Product Quality & Storage 
    Ensure products are stored under desired conditions to maintain quality. 
    Monitor handling practices to prevent damage or spoilage. 
9. Loss Prevention & Claims Management 
    Track and report instances of: o Product damage o Leakages 
    Initiate and manage insurance claims in coordination with relevant teams. 10. Transportation Coordination 
    Arrange vehicles for: o Customer shipments , Inter CFA/DC transfers , Part-load movements 
    Optimize transport utilization and ensure timely availability. 

Key Performance Indicators (KPIs) 
    Inventory accuracy % 
    FIFO compliance % 
    Dispatch adherence vs plan 
    Damage & loss percentage 
    Invoice processing turnaround time 
    Audit compliance score 
    On-time vehicle availability