Warehouse Executive

Role Purpose :
To oversee and manage end-to-end operations of CFA (Carrying & Forwarding Agent) / Distribution Centers, ensuring efficient inventory management, timely dispatch, compliance with operational standards, and cost control, while maintaining product quality and hygiene. 

Scope of Role 
Management of CFA / Distribution Centers 
Handling outbound distribution and inter-warehouse movements 
Ensuring coordination between plant, CFA/DC, and customers 

Key Responsibilities 
1. CFA/DC Operations Management 
    Oversee day-to-day operations at CFA / DC locations. 
    Ensure smooth functioning of warehousing, dispatch, and documentation activities. 
2. Invoicing & Documentation 
    Ensure accurate and timely invoicing of materials to all customers from CFA/DC and plant. 
    Maintain proper documentation and system updates for all dispatches. 
3. Inventory Management 
    Manage and control inventory at CFA / DC. 
    Ensure stock accuracy through regular monitoring and reconciliation. 
    Maintain minimum stock variances and ensure system hygiene. 
4. FIFO Compliance 
    Ensure strict adherence to FIFO (First In First Out) principles. 
    Minimize expiry and aging losses through effective stock rotation. 
5. Freight & Invoice Processing 
    Manage freight and warehouse invoice booking for CFA/DC operations. 
    Ensure timely verification and submission as per company guidelines. 
6. Dispatch & Vehicle Loading 
    Supervise &/or Coordinate loading of vehicles at CFA/DC. 
    Ensure correct quantity, product, and documentation prior to dispatch. 
    Optimize loading efficiency and reduce turnaround time. 
7. Hygiene, Safety & Audit Compliance 
    Ensure hygiene standards are maintained at CFA/DC. 
    Conduct frequent stock audits and physical verification. 
    Ensure compliance with safety and regulatory standards. 
8. Product Quality & Storage 
    Ensure products are stored under desired conditions to maintain quality. 
    Monitor handling practices to prevent damage or spoilage. 
9. Loss Prevention & Claims Management 
    Track and report instances of: o Product damage o Leakages 
    Initiate and manage insurance claims in coordination with relevant teams. 10. Transportation Coordination 
    Arrange vehicles for: o Customer shipments , Inter CFA/DC transfers , Part-load movements 
    Optimize transport utilization and ensure timely availability. 

Key Performance Indicators (KPIs) 
    Inventory accuracy % 
    FIFO compliance % 
    Dispatch adherence vs plan 
    Damage & loss percentage 
    Invoice processing turnaround time 
    Audit compliance score 
    On-time vehicle availability