Warehouse Executive (Inbound Operation)

Role & responsibilities

• Manage daily inbound vehicle planning, unloading, and material receiving.
• Verify received material against PO/STO/Invoice/Delivery Challan and physical quantity.
• Coordinate with suppliers, transporters, QA, PPC, Finance, and internal teams for inbound activities.
• Ensure GRN creation in SAP/WMS as per defined process.
• Identify and report shortage, excess, damage, wrong SKU, or other discrepancies during receiving.
• Ensure proper QC/inspection coordination before material is moved to storage.
• Complete putaway of received material into the correct bin/location within defined TAT.
• Maintain proper documentation for all inbound transactions.
• Monitor pending GRNs, putaway, discrepancies, and inbound ageing and ensure timely closure.
• Coordinate with the warehouse team for space availability and storage planning before receiving materials.
• Ensure proper labelling, SKU identification, palletisation, and material handling.
• Maintain 100% system vs. physical inventory accuracy for inbound transactions.
• Prepare daily inbound reports covering vehicles received, GRN status, pending putaway, discrepancies, and ageing.
• Ensure compliance with warehouse 5S, safety, SOP, and material-handling standards.
• Support internal/external audits by providing required documents and transaction details.

Escalate system/process issues immediately to the concerned team and follow up until closure.

Preferred candidate profile

• 2-3 years of experience in warehouse/inbound operations.
• Good knowledge of SAP / WMS transactions.
• Basic understanding of PO, STO, GRN, QC, putaway and inventory processes.
• Good Excel skills for MIS and daily reporting.
• Strong coordination and communication skills.
• Ability to manage multiple inbound activities and work under pressure.
• Knowledge of warehouse safety and material-handling practices.