Walk-in || We are hiring For Executive Assistant (EA) - Male candidates Only

We are Hiring for Executive Assistant to MD (Male candidates only) : Walk in 26th August at 10.00 a.m.

Location :

Kumar World - RHabitats | Real Estate Developer in Pune.

https://kumarworld.in

Construction services in Pune

East Street, Pune, Maharashtra 411001

Location: Pune Camp Area

Experience: 6-12 Years

Employment Type: Full-Time

Job Summary

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, facilitate communication, and ensure the smooth functioning of the Executive Office.

Key Responsibilities

Executive Support

• Manage the executive's calendar, appointments, meetings, and travel schedules.
• Prioritize appointments and ensure effective time management.
• Prepare daily schedules, reminders, and meeting agendas.
• Screen and manage phone calls, emails, and correspondence.
• Co-ordinate with doctor & patients for appointments

Meeting Coordination

• Organize internal and external meetings.
• Prepare meeting agendas, presentations, reports, and minutes of meetings (MOM).
• Follow up on action items and track closure with relevant stakeholders.

Communication Management

• Draft professional emails, letters, presentations, and reports.
• Act as a liaison between the executive office and internal/external stakeholders.
• Coordinate with departments to ensure timely communication and execution of tasks.
• Should be good in communication

Documentation & Reporting

• Maintain confidential records, files, and important documents.
• Prepare management reports, dashboards, and presentations.
• Organize contracts, agreements, and statutory documents for easy retrieval.
• Tech-savvy with strong digital literacy and the ability to quickly adapt to new technologies and business application

Travel & Event Coordination

• Arrange domestic and international travel, accommodation, and itineraries.
• Coordinate executive visits, conferences, client meetings, and corporate events.

Administrative Responsibilities

• Maintain office records and correspondence.
• Track important deadlines and commitments.
• Coordinate with vendors and service providers for executive office requirements.

Stakeholder Management

• Build effective relationships with internal teams, clients, consultants, vendors, and government authorities.
• Represent the Executive Office professionally in all interactions.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• MBA or Executive Assistant certification is an added advantage.

Experience

• 510 years of experience as an Executive Assistant, Executive Secretary, or Executive Coordinator.
• Experience supporting CXOs, Directors, or senior leadership in the real estate, construction, infrastructure, or corporate sector is preferred.

Technical Skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Google Workspace
• Calendar and meeting management tools
• ERP/CRM systems (preferred)
• Excellent report and presentation preparation skills

Key Competencies

Exceptional organizational and planning skills

• Strong verbal and written communication
• High level of confidentiality and integrity
• Excellent coordination and follow-up abilities
• Time management and multitasking
• Problem-solving and decision-making
• Professional etiquette and interpersonal skills

Preferred Attributes

• Professional appearance and conduct.
• Strong business acumen and stakeholder management skills.
• Ability to anticipate executive needs and work independently.
• Flexible to travel when required.
• Willingness to work beyond regular office hours, if business demands.

Key Performance Indicators (KPIs)

• Effective calendar and meeting management.
• Timely completion of executive assignments.
• Accuracy of reports, presentations, and documentation.
• Timely follow-up and closure of action items.
• Executive and stakeholder satisfaction.
• Confidentiality and compliance with company policies.

Compensation

Salary will be commensurate with qualifications, experience, and market standards.