Walk-in || Travel Desk Executive

Role & responsibilities

Job Title: Travel Desk Executive / Travel Desk Coordinator

Experience: 35 Years
Employment Type: Full-time
Department: Administration / Travel Desk
Location: [Location]

Job Summary

We are looking for an experienced and proactive Travel Desk Executive to manage end-to-end travel arrangements for employees and business requirements. The ideal candidate should have 3–5 years of experience in corporate travel management, strong coordination skills, and the ability to handle travel bookings, vendor management, and employee travel queries efficiently.

Key Responsibilities

• Manage end-to-end domestic and international travel arrangements, including flights, hotels, transportation, and other travel requirements.
• Coordinate travel bookings and itineraries based on employee and business requirements.
• Handle flight/train bookings, hotel reservations, airport transfers, and local transportation.
• Coordinate with travel agencies, airlines, hotels, cab vendors, and other travel service providers.
• Ensure travel bookings are made within approved budgets and company travel policies.
• Maintain accurate records of travel bookings, expenses, invoices, and travel-related documentation.
• Handle last-minute changes, cancellations, rescheduling, and travel emergencies efficiently.
• Assist employees with travel-related queries and provide timely support.
• Verify and process travel bills, invoices, and vendor payments in coordination with the finance team.
• Monitor travel expenses and identify opportunities for cost optimization.
• Maintain and update travel policies, vendor information, and employee travel records.
• Prepare periodic reports related to travel bookings, expenses, and vendor performance.
• Ensure compliance with company travel policies and applicable travel regulations.
• Build and maintain good relationships with travel vendors and service providers.

Preferred candidate profile