Walk-in || Tendering Manager

Job Description Tender Manager

Department

Tender & Business Development / Commercial

Reporting To

Head – Business Development / General Manager – Business Development

Location

Chennai

Role Purpose

The Tender Manager will be responsible for managing the end-to-end tendering process for manpower outsourcing, facility management and related service contracts.

The role will involve identifying tender opportunities, analysing tender documents, coordinating with internal departments, preparing technical and commercial proposals, ensuring timely submission, and supporting negotiations and contract finalisation.

Key Responsibilities

1. Tender Identification

• Identify relevant tenders from:
• Government departments
• PSUs
• Corporates
• Hospitals
• Manufacturing companies
• Educational institutions
• Hotels
• Airports
• Commercial establishments
• Monitor platforms such as GeM, CPPP, state e-procurement portals and private tender platforms.
• Maintain a database of upcoming and active tenders.
• Evaluate tenders based on eligibility, manpower requirement, location, contract value and commercial viability.

2. Tender Document Analysis

• Download and thoroughly review RFP/RFQ/NIT/BOQ/tender documents.
• Analyse:
• Eligibility criteria
• Scope of work
• Manpower requirement
• Minimum wages
• Statutory compliance
• EMD
• Security deposit
• Performance guarantee
• Contract period
• Payment terms
• Penalty clauses
• SLA/KPI requirements
• Qualification requirements
• Prepare a Tender Summary / Go-No-Go Report for management approval.

3. Technical Proposal Preparation

• Prepare technical bids and supporting documents.
• Coordinate with HR, Operations, Finance, Legal and Compliance teams.
• Prepare manpower deployment plans.
• Prepare organisation/company credentials.
• Compile:
• Company profile
• Experience certificates
• Work orders
• Client references
• Statutory registrations
• Certifications
• Compliance documents
• Technical declarations

4. Commercial Proposal

• Prepare the commercial bid in coordination with Finance/Management.
• Calculate manpower cost, including:
• Basic wages
• Allowances
• PF
• ESI
• Bonus
• Gratuity
• Leave wages
• Reliever cost
• Uniform
• Equipment
• Transportation
• Administrative cost
• Service charges
• GST
• Prepare costing and profitability analysis.
• Ensure the quotation complies with applicable minimum wages and statutory requirements.

5. Bid Submission

• Ensure timely online/offline submission of tenders.
• Upload technical and commercial documents correctly.
• Ensure EMD and other required documents are submitted within the deadline.
• Maintain a Tender Tracker with:
• Tender number
• Client
• Submission date
• Tender value
• EMD
• Status
• Technical result
• Financial result
• Final outcome

6. Pre-Bid & Client Coordination

• Participate in pre-bid meetings.
• Prepare clarification questions.
• Coordinate with clients for tender-related clarifications.
• Attend site visits wherever required.
• Understand client expectations and operational requirements.

7. Post-Bid Management

• Track technical evaluation.
• Track financial bid opening.
• Monitor L1/L2 position where applicable.
• Coordinate with management for negotiations.
• Support contract award and agreement finalisation.
• Coordinate with Operations for smooth handover after award.

8. Compliance & Documentation

Ensure all tender submissions comply with applicable requirements relating to:

• Labour laws
• Minimum wages
• PF
• ESI
• Bonus
• Gratuity
• Labour licence
• Contract Labour requirements
• Shops & Establishments requirements
• Other statutory requirements applicable to the tender

Key Skills Required

Technical Skills

• Tender management
• E-tendering
• GeM / government procurement
• BOQ preparation
• Commercial costing
• Bid management
• Contract analysis
• MS Excel
• MS Word
• PowerPoint
• Online tender portals

Functional Skills

• Strong analytical ability
• Commercial understanding
• Negotiation skills
• Excellent documentation skills
• Attention to detail
• Deadline management
• Vendor/client coordination
• Problem-solving
• Strong written and verbal communication

Experience

5–8 years of relevant experience in:

• Facility Management
• Manpower Outsourcing
• Staffing
• Security Services
• Housekeeping Services
• Government/PSU tendering
• Corporate tendering
• Contract management
• Business development

Experience handling large manpower/facility management tenders will be preferred.

Perks and benefits

Health insurance, Provident fund, Annual bonus