Walk-in || Tender Executive

JOB DESCRIPTION TENDER EXECUTIVE

Company Name: E Control Devices
Position: Tender Executive
Location: Faridabad, Haryana
Department: Sales & Tender Management
Experience: 1–4 Years
Employment Type: Full-Time
Salary: As per experience and company policy
Reporting To: Sales Manager / Business Head

1. JOB SUMMARY

E Control Devices is looking for a detail-oriented and proactive Tender Executive to manage government and private sector tendering activities.

The candidate will be responsible for identifying relevant tenders, preparing tender documentation, submitting bids, coordinating with internal departments and ensuring timely submission of all tender-related requirements.

2. KEY ROLES & RESPONSIBILITIES

A. Tender Search & Identification

• Search and identify relevant government and private tenders.
• Monitor tender opportunities on GeM, CPPP and other e-procurement portals.
• Identify tenders related to electronic components, industrial products, electrical equipment and control devices.
• Evaluate tender eligibility, requirements and deadlines.
• Maintain a database of upcoming and submitted tenders.

B. Tender Documentation & Submission

• Prepare and submit technical and commercial bids.
• Review tender documents, BOQ, specifications and terms & conditions.
• Prepare quotations, compliance sheets and supporting documents.
• Arrange EMD, security deposit, bank guarantees and other required documents.
• Ensure accurate and timely online tender submission.
• Verify all documents before final submission.

C. Coordination & Follow-up

• Coordinate with sales, accounts, purchase and technical departments.
• Collect product specifications, datasheets, certificates and pricing details.
• Follow up with customers and government departments regarding tender status.
• Handle tender queries, corrigendum updates and clarifications.
• Track bid opening, technical evaluation and financial results.

D. GeM Portal Management

• Handle GeM seller account activities.
• Manage product listing and catalogue updates.
• Participate in GeM bidding and reverse auctions.
• Monitor order status and GeM-related requirements.
• Coordinate for order processing and delivery compliance.

E. Reporting & Record Management

• Maintain tender-wise records and submission trackers.
• Prepare daily, weekly and monthly tender reports.
• Track submitted, pending, won and lost tenders.
• Maintain tender documents and customer records.
• Analyse reasons for tender rejection and unsuccessful bids.

3. EDUCATIONAL QUALIFICATION

• Bachelor's degree in any stream.
• BBA / B.Com / B.Tech will be preferred.
• Knowledge of tender documentation and e-procurement portals is preferred.

4. REQUIRED EXPERIENCE

• 1–4 years of experience in tender management.
• Experience handling government and private tenders.
• Practical knowledge of GeM Portal and CPPP.
• Experience in industrial, electrical or electronic product tenders will be an advantage.

5. REQUIRED SKILLS

• Good knowledge of MS Excel and MS Office.
• Strong documentation and coordination skills.
• Knowledge of online tender submission.
• Understanding of BOQ, EMD, PBG and technical specifications.
• Good written and verbal communication.
• Time management and attention to detail.
• Ability to manage multiple tenders simultaneously.

6. KEY PERFORMANCE INDICATORS (KPIs)

• Number of relevant tenders identified.
• Timely tender submission.
• Accuracy of tender documentation.
• Tender participation and qualification ratio.
• Tender win rate.
• Compliance with tender requirements.
• Proper maintenance of tender records.
• Timely coordination and follow-ups.

7. IDEAL CANDIDATE PROFILE

The ideal candidate should be responsible, organised and familiar with government and private tendering procedures. The candidate must be capable of independently handling the complete tender process, from tender identification to final submission and follow-up.

8. APPLY NOW

Interested candidates can share their updated CV or contact HR.

Contact Number: [phone removed]

Company: E Control Devices
Location: Faridabad, Haryana

Perks and benefits

Annual bonus