Walk-in || Senior Events Manager

Role & responsibilities

• Understand the clients event requirements, expectations, budget, and timelines.
• Plan and coordinate events from the initial discussion to final execution.
• Act as the main point of contact for the client throughout the project.
• Coordinate with creative, production, operations, and other internal teams to ensure everyone is aligned.
• Coordinate with vendors, fabricators, suppliers, artists, venues, and other event partners.
• Visit venues and conduct site recce to understand the space, permissions, requirements, and possible challenges.
• Prepare event plans, timelines, checklists, and other necessary documents.
• Follow up with vendors and internal teams to ensure work is completed on time.
• Monitor event setup, branding, production, logistics, and other on-ground requirements.
• Be present at the venue during events and manage the complete execution on-ground.
• Handle last-minute changes or issues during the event and find practical solutions quickly.
• Ensure the event is delivered as per the clients requirements and agreed timelines.
• Coordinate with the head office and keep them updated on project status.
• Check that all event materials, branding, production elements, and other requirements are ready before the event.
• Coordinate dismantling and closure activities after the event.
• Prepare basic event reports, meeting notes, and post-event updates.
• Maintain proper records of vendor details, quotations, expenses, and project-related documents.

Preferred candidate profile

• 3-5 years of experience in event management, event production, activations, or a similar role.
• Good understanding of event planning and on-ground execution.
• Good communication and people-management skills.
• Ability to coordinate with clients, vendors, and multiple teams at the same time.
• Strong planning and organisational skills.
• Ability to handle pressure and solve problems quickly during events.
• Willingness to travel for events and venue visits when required
• Ability to manage multiple projects and deadlines.
• Good working knowledge of MS Excel, PowerPoint, and Word.
• A practical, hands-on approach towards event execution.