Walk-in || Recruitment, Payroll & Administration Executive

ob Purpose

The Recruitment, Payroll & Administration Executive will be responsible for managing the complete employee lifecycle, including recruitment, joining formalities, attendance, payroll coordination, statutory documentation, employee records, and day-to-day office administration.

Key Responsibilities

1. Recruitment & Hiring

• Handle end-to-end recruitment for technical, support, sales, accounts, and administrative positions.
• Understand manpower requirements from department heads.
• Prepare and publish job vacancies on job portals and other recruitment channels.
• Source and shortlist suitable candidates.
• Conduct initial HR screening and coordinate technical/management interviews.
• Maintain candidate and interview trackers.
• Conduct salary discussions and coordinate management approval.
• Prepare and issue offer and appointment letters.
• Follow up with selected candidates until joining.
• Maintain recruitment MIS including open positions, candidates interviewed, offers issued, joining status, and recruitment TAT.
• Coordinate recruitment for client-site and project-based manpower requirements.

2. Employee Onboarding & Documentation

• Complete joining formalities for new employees.
• Collect and verify KYC, educational, experience, bank, PAN, Aadhaar, and other required documents.
• Maintain complete employee personnel files.
• Coordinate creation of employee ID, email ID, attendance access, and other internal system access.
• Conduct basic HR induction and explain company policies.
• Maintain employee master data in HR/ERP software.

3. Attendance, Leave & Payroll

• Monitor daily employee attendance, late marks, absenteeism, and leave.
• Maintain leave records and attendance corrections.
• Prepare monthly attendance and payroll inputs.
• Calculate/coordinate salary, incentives, deductions, reimbursements, overtime, leave deductions, and other payroll components.
• Prepare monthly payroll and salary statements for management approval.
• Coordinate salary processing with Accounts.
• Generate and distribute salary slips.
• Maintain employee salary revision and increment records.
• Handle Full & Final Settlement (F&F) for resigned/terminated employees.

4. Statutory & HR Compliance

• Coordinate PF, ESIC, Professional Tax (PT), Labour Welfare Fund (LWF), and other applicable statutory requirements.
• Maintain employee records required under applicable labour laws.
• Coordinate with payroll consultant/CA/compliance agency wherever applicable.
• Maintain statutory challans, employee declarations, and supporting documents.
• Assist management in maintaining HR policies and compliance documentation.

5. Employee Lifecycle Management

• Maintain probation and confirmation records.
• Track employee performance review and appraisal due dates.
• Prepare confirmation, increment, warning, transfer, relieving, and experience letters as required.
• Maintain resignation and notice-period records.
• Conduct exit formalities and coordinate handover/clearance.
• Maintain employee asset allocation and return records in coordination with IT/Admin.

6. Office Administration

• Handle day-to-day office administration activities.
• Maintain office supplies, stationery, housekeeping, and general office requirements.
• Coordinate with vendors and service providers.
• Maintain vendor records, quotations, bills, and administrative expenses.
• Coordinate travel, hotel, courier, and other administrative arrangements when required.
• Maintain records of company assets allocated to employees.
• Coordinate office maintenance and facility-related activities.

7. MIS & Management Reporting

Prepare and maintain:

• Employee Master
• Attendance & Leave Report
• Monthly Payroll Report
• Recruitment Tracker
• Open Position Report
• Joining & Exit Report
• Employee Document Checklist
• Asset Allocation Tracker
• Increment/Confirmation Tracker
• HR Compliance Tracker
• Monthly HR & Administration MIS