Walk-in || Qualified Company Secretary

Job Description Company Secretary

Designation: Company Secretary
Department: Legal & Compliance
Location: New Delhi
CTC: Up to 6 LPA
Experience: 1–3 Years
Employment Type: Full-Time
Reporting To: Management / CEO

About the Role

We are looking for a detail-oriented and responsible Company Secretary to manage the company's statutory, secretarial, and corporate compliance requirements. The candidate will be responsible for ensuring timely compliance with the Companies Act, maintaining statutory records, coordinating with regulatory authorities and professional advisors, and supporting management on corporate governance matters.

Key Responsibilities

1. Secretarial Compliance

• Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.
• Maintain statutory registers, records, minutes, and other secretarial documents.
• Prepare notices, agendas, minutes, resolutions, and other documents for Board and General Meetings.
• Coordinate and support the conduct of Board Meetings, General Meetings, and other statutory meetings.
• Maintain proper records of Board and shareholder decisions.

2. ROC & MCA Compliance

• Prepare and file statutory forms and returns with MCA/ROC within prescribed timelines.
• Handle annual filings and event-based filings.
• Maintain and update the company's MCA records.
• Assist in matters related to incorporation, alteration of company structure, directors, shareholding, registered office, and other corporate changes.

3. Corporate Governance

• Ensure compliance with internal policies and statutory requirements.
• Provide secretarial support to the management and Board.
• Monitor upcoming statutory and regulatory deadlines.
• Maintain a compliance calendar and ensure timely completion of all applicable compliances.

4. Legal & Regulatory Coordination

• Coordinate with external legal counsel, auditors, consultants, and regulatory authorities.
• Assist in reviewing agreements, declarations, resolutions, and other corporate documents.
• Support management in regulatory and corporate documentation.

5. Share & Statutory Records

• Maintain records relating to shareholders, directors, share capital, and statutory registers.
• Assist in share allotment, transfer, transmission, and other share-related compliances, as applicable.
• Ensure proper maintenance of corporate documents and records.

6. Management Support

• Prepare compliance reports and updates for management.
• Highlight upcoming compliance requirements and potential areas of non-compliance.
• Assist management in implementing corporate governance and compliance processes.
• Support due diligence, investment, funding, and other corporate transactions as required.

Candidate Profile

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• 1–3 years of relevant experience in corporate secretarial and compliance functions preferred.
• Good knowledge of the Companies Act, 2013, MCA/ROC filings, Board processes, and statutory compliance.
• Strong drafting and documentation skills.
• Good communication and coordination skills.
• Ability to independently track multiple compliance deadlines.
• Proficiency in MS Office, particula